HR & Admin Executive

OX Human Resources Consultancies; Metro Manila; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Government benefits

Annual leave

Career growth opportunities

Collaborative work environment

International organization

Job summary

OX Human Resources Consultancies in the Philippines is seeking a proactive HR & Admin Executive to support day-to-day HR and Administrative operations in our Metro Manila office. The role requires solid knowledge of Philippine Labor Law, experience in recruitment, onboarding, employee records, attendance and payroll coordination, plus strong communication and organizational skills.

You will oversee office administration, vendor coordination, travel support, and ad hoc projects while maintaining

Qualifications

• Bachelor's degree in HR, Business Admin, Psychology or related field.
• 2-3 years HR and Admin experience.
• Solid knowledge of Philippine Labor Law and government requirements.
• Experience in recruitment, onboarding, records management and HR administration.
• Familiarity with SSS, PhilHealth, Pag-IBIG, BIR and DOLE.
• Proficient in Microsoft Office; HRIS is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Able to work independently and manage multiple priorities.

Responsibilities

• Manage end-to-end recruitment, postings, screening, interviews and onboarding.
• Prepare contracts, HR letters and employee documentation.
• Maintain accurate employee records and HR files.
• Administer onboarding, offboarding and probation processes.
• Process attendance, leaves and timekeeping; coordinate payroll data.
• Ensure compliance with Philippine Labor Law and policies.
• Support employee engagement and company events.
• Assist in HR inquiries with confidentiality.
• Oversee daily office operations and vendor coordination.
• Coordinate travel, meetings and administrative tasks; ad hoc projects.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multi-tasking

HR experience

Education

Bachelor's degree in HR/BA/psychology or related field

Tools

Microsoft Office

HRIS

Job description

Employment Type: Full-time

About the Role

We are looking for a proactive and detail-oriented HR & Admin Executive to support the day-today Human Resources and Administrative operations of our Philippines office. The ideal candidate has solid knowledge of Philippine Labor Law, enjoys working in a fast-paced environment, and can manage HR and office administration with minimal supervision.

Key Responsibilities

Human Resources

• Manage the end-to-end recruitment process, including job postings, candidate screening, interview coordination, and onboarding.
• Prepare employment contracts, HR letters, and other employee documentation.
• Maintain accurate employee records and ensure HR files are up to date.
• Administer employee onboarding, offboarding, and probation confirmation processes.
• Process and monitor employee attendance, leave, and timekeeping records.
• Coordinate payroll-related information with the payroll provider or Finance team.
• and other statutory compliance.
• Ensure compliance with Philippine Labor Law and company policies.
• Support employee engagement initiatives and company events.
• Assist in addressing employee concerns and responding to HR-related inquiries while maintaining confidentiality.

Administration

• Oversee the daily administrative operations of the office.
• Manage office supplies, pantry inventory, and vendor coordination.
• Coordinate office maintenance, repairs, and facility requirements.
• Handle courier services, company assets, and administrative documentation.
• Maintain organized filing systems and company records.
• Support travel arrangements, meeting coordination, and other administrative tasks as required.
• Assist management with ad hoc projects and operational requirements.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Minimum of 2-3 years of experience in Human Resources and Administration.
• Good knowledge of Philippine Labor Law and statutory government requirements.
• Experience in recruitment, onboarding, employee records management, and HR administration.
• Familiarity with SSS, PhilHealth, Pag-IBIG, BIR, and DOLE requirements.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience using HRIS is an advantage.
• Excellent communication and interpersonal skills.
• Strong organizational skills with keen attention to detail.
• Able to work independently and manage multiple priorities.

Preferred Skills

• Strong problem-solving and decision-making abilities.
• High level of professionalism and confidentiality.
• Positive attitude with a service-oriented mindset.
• Ability to build strong working relationships across different teams.

What We Offer

• Government-mandated benefits
• Annual leave and sick leave
• Career growth opportunities
• Supportive and collaborative work environment
• Opportunity to be part of a growing international organization