HR & Admin Assistant

Wizard Group; Taguig; On-site; PHP 180,000 - 240,000; Full time

Job summary

Wizard Group is seeking a highly organized HR Admin Assistant to support daily administrative operations and HR functions. The role involves recruitment support, onboarding/offboarding, and coordinating university partnerships and training activities.

The ideal candidate will have 1–2 years of HR experience, a related Bachelor’s degree, and strong MS Office skills. Excellent communication and confidentiality are essential for this role in a fast-paced environment.

Qualifications

• 1–2 years of HR administrative experience.
• Bachelor’s degree in HR, Business Administration, or related field.
• Proficient in MS Office (Word and Excel) for reports.
• Strong communication and interpersonal skills.
• Ability to handle data with discretion and confidentiality.
• Excellent organizational and time-management skills.
• Attention to detail and problem-solving abilities.

Responsibilities

• Assist in recruitment: post vacancies, screen resumes, conduct interviews.
• Support University Partnerships: screen intern resumes, attend job fairs, prep collaterals.
• Assist onboarding and offboarding processes.
• Organize training sessions and employee development/engagement activities.
• Handle employee inquiries and HR-related support.
• Assist in timekeeping, payroll and compliance reports.
• Perform Office/Admin duties as directed by CEO/COO/HR & Admin Manager.
• Maintain company assets, office supplies, and facilities.
• Coordinate with all levels and liaise with vendors and contracts.

Skills

HR admin experience

MS Office

Communication

Confidentiality

Organizational skills

Time management

Detail-oriented

Problem solving

Education

Bachelor’s degree in HR/Business Admin

Tools

MS Office suite

Job description

Working hours: Monday to Friday, 8:30AM - 5:30PM

THE ROLE:

We are seeking a highly organized and detail-oriented HR Admin Assistant to support our Organization. The ideal candidate will assist with the daily administrative operations and contribute to the efficient and effective management of HR functions.

KEY RESPONSIBILITIES:

Human Resources:

• Assist in the recruitment process, including posting job vacancies, screening resumes, and conducting interviews.
• Assists in University Partnerships activities includingscreening of Intern resumes, attending job fairs and preparation of collaterals
• Support onboarding and offboarding processes.
• Assist in organizing training sessions and employee development and engagement activities.
• Handle employee inquiries and provide support on HR-related matters.
• Assist in Timekeeping, payroll and compliance reports.

Administrative Tasks:

• Perform Office/Administration duties to be assigned by CEO/COO /HR & Admin Manager
• Responsible in overall function of office administration which includes maintaining company assets,office supplies, and general facilities.
• Coordinate and liaise with all levels of people in the organization to get work done.
• Support special project, ad-hocs and initiatives as required
• Source and liaise with vendors and suppliers to ensure timely delivery of goods and services.
• Assist in negotiating contracts and managing vendor agreements.

QUALIFICATION:

• Proven1-2 years of experience as an HR Administrative Assistant, or relevant human resources/administrative position.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Proficiency in MS Office - Word and Excel skills to produce reports and HR documents
• Strong communication and interpersonal skills.
• Ability to handle data with discretion and confidentiality.
• Excellent organizational and time-management skills.
• Attention to detail and problem-solving skills.