HR Admin

Helix Mining and Development Corporation; Angono; On-site; PHP 240,000 - 360,000; Full time

Job summary

Helix Mining and Development Corporation is hiring an HR Administrative Officer who will provide essential HR administrative support and serve as the President's Executive Assistant. The role encompasses maintaining HR records, supporting daily HR functions, and managing confidential communications to ensure smooth operations across both functions.

Key duties include managing the President's calendar, handling calls and correspondence, arranging travel, preparing expense reports, and maintaining

Qualifications

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 2–4 years of combined administrative/clerical experience supporting senior executives.
• Excellent organizational skills and meticulous attention to scheduling and records.
• Strong proficiency in Microsoft Office for scheduling and document preparation.
• Ability to handle highly confidential information with discretion and integrity.

Responsibilities

• Manage the President's calendar, schedule meetings, and coordinate external appointments.
• Screen and manage calls, emails, and correspondence for the President with discretion.
• Act as the liaison between the President, internal departments, and external stakeholders.
• Arrange travel itineraries, bookings, and accommodations for the President.
• Prepare and process expense reports and confidential board materials.
• Maintain accurate, confidential HR files and handle HR paperwork and memos.
• Provide admin support for HR functions including orientation, timekeeping, and leave.
• Perform general HR office duties: data entry, filing, and supplies management.

Skills

Executive support

Calendar management

Organizational skills

Communication

Discretion

Education

Bachelor's degree in Business Administration / Human Resources

Tools

Microsoft Office

Job description

About the role

The HR Administrative Officer has a dual-role position which provides essential administrative and clerical support to the Human Resources Department while also serving as the primary Executive Assistant to the President. The officer is responsible for maintaining critical HR records, supporting daily HR functions, and managing the confidential administrative affairs, schedule, and communications of the President's office to ensure smooth operation across both functions.

Key responsibilities

• Manage the President's complex calendar, including scheduling, coordinating, and confirming internal and external meetings and appointments

• Screen and manage incoming calls, emails, and correspondence for the President, prioritizing and handling sensitive information with discretion

• Act as the point of contact between the President and internal departments, as well as external stakeholders

• Arrange comprehensive travel itineraries, bookings, and accommodations for the President

• Prepare and process expense reports

• Prepare, format, and finalize confidential reports, presentations, high-level memos, and board materials for the President

• Maintain accurate, organized, and confidential employee files (physical and electronic), ensuring compliance with HR and privacy regulations

• Prepare, process, and track general HR paperwork, and inter-office HR memos

• Provide administrative support for HR functions, including assisting with orientation logistics, tracking timekeeping and leave management, and supporting benefits administration

• Handle general office duties for the HR department, such as data entry, filing, managing supplies, and assisting with general HR-related inquiries

About you

• Bachelor's degree in Business Administration, Human Resources, or a related field

• Proven years of experience (e.g., 2-4 years) in a combined administrative/clerical role, with demonstrated experience supporting senior executives or management

• Exceptional organizational skills and meticulous attention to detail, especially in record-keeping and scheduling

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for scheduling and executive document preparation

• Excellent verbal and written communication skills with a professional demeanor and the ability to handle highly confidential information with utmost discretion and integrity