Executive Admin Assistant

Optimus Executive Search Solutions Inc.; Quezon City; On-site; PHP 390,600 - 613,800; Full time

Job summary

Optimus Executive Search Solutions Inc. is seeking an organized Executive Assistant to provide administrative and operational support to company executives.

The role requires handling schedules, travel, reports, and communications in a fast-paced environment. The ideal candidate should have a Bachelor’s degree and prior experience as an Executive/Administrative Assistant, with strong MS Office skills and excellent communication.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or related field preferred.
• Experience as Executive Assistant/Administrative Assistant is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work under pressure.
• Professional, dependable, and detail-oriented.

Responsibilities

• Provide administrative and clerical support to executives and management.
• Manage schedules, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and business correspondence.
• Handle incoming calls, emails, and other communications professionally.
• Organize and maintain company files, records, and documents.
• Coordinate with internal departments and external partners as needed.
• Monitor office supplies and assist in general office operations.
• Perform data entry and maintain accurate records.
• Assist in special projects and other tasks assigned by management.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Dependability

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Description

Job Summary

We are looking for a highly organized and proactive Executive Assistant to provide administrative and operational support to company executives. The ideal candidate is detail-oriented, trustworthy, computer literate, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities

• Provide administrative and clerical support to executives and management
• Manage schedules, appointments, meetings, and travel arrangements
• Prepare reports, presentations, and business correspondence
• Handle incoming calls, emails, and other communications professionally
• Organize and maintain company files, records, and documents
• Coordinate with internal departments and external partners as needed
• Monitor office supplies and assist in general office operations
• Perform data entry and maintain accurate records
• Assist in special projects and other tasks assigned by management

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or any related field is preferred
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role is an advantage
• Computer literate with proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to multitask and work under pressure
• Professional, dependable, and detail-oriented

Working days: Monday to Saturday9am -6pm.