Growth-Oriented Executive Assistant - Flexible Schedule

VA Masters; Biñan; On-site; PHP 360,000 - 480,000; Full time

Job summary

VA Masters in Biñan, Philippines is seeking an Executive Assistant to support day-to-day operations of a growing construction business. The role focuses on managing calendars, sorting communications, tracking proposals and bids, and keeping projects organized within the project management system.

The ideal candidate is detail-oriented, systems-minded, reliable, and able to help build workflows as the company scales.

Qualifications

• Experience as an executive or administrative assistant.
• Strong calendar and email management skills.
• Familiarity with accounting/bookkeeping software (Xero and/or QuickBooks).
• Experience with project management tools.
• Strong organizational skills with the ability to structure and track information.
• Reliable, detail-oriented, and able to work independently.
• Strong communication skills.

Responsibilities

• Manage and maintain calendars, including scheduling and coordinating travel to avoid conflicts.
• Sort through incoming emails and route information to the correct place (project system, calendar, etc.).
• Track upcoming proposals, bids, and potential project opportunities.
• Monitor pay applications and invoices, including sending reminders on payment timelines (e.g., net 30 follow-ups).
• Enter project data such as proposals and schedules of values (SOV) into the project management system.
• Organize and structure project information so completed work can be pulled by month or phase.
• Maintain a dedicated task calendar and keep daily priorities visible and up to date.
• Assist with bookkeeping tasks, including reconciling and merging financial records.
• Support the transition and integration of accounting data between platforms.

Skills

Executive support

Calendar management

Email management

Strong communication

Independent worker

Organizational skills

Tools

Xero

QuickBooks

Contractor Foreman

Job description

VA Masters in Biñan, Philippines is seeking an Executive Assistant to support day-to-day operations of a growing construction business. The role focuses on managing calendars, sorting communications, tracking proposals and bids, and keeping projects organized within the project management system.

The ideal candidate is detail-oriented, systems-minded, reliable, and able to help build workflows as the company scales.