Construction Admin: Flexible Scheduling & Growth

Tavor Perry; Isabela; On-site; PHP 240,000 - 480,000; Full time

Job summary

Tavor Perry is seeking an organized Executive Assistant to support daily operations of a growing construction business in the Philippines. You will manage calendars, route communications, track proposals, and keep projects structured in our PM system.

The role emphasizes detail orientation, systems thinking, and the ability to refine workflows as the business scales, with opportunities to grow responsibilities over time.

Qualifications

• Experience as an executive or administrative assistant.
• Strong calendar and email management skills.
• Familiarity with accounting/bookkeeping software (Xero and/or QuickBooks).
• Experience with project management tools.
• Strong organizational skills with the ability to structure and track information.
• Reliable, detail-oriented, and able to work independently.
• Strong communication skills.

Responsibilities

• Manage and maintain calendars, including scheduling and coordinating travel to avoid conflicts.
• Sort through incoming emails and route information to the correct place (project system, calendar, etc.).
• Track upcoming proposals, bids, and potential project opportunities.
• Monitor pay applications and invoices, including sending reminders on payment timelines (e.g., net 30 follow-ups).
• Enter project data such as proposals and schedules of values (SOV) into the project management system.
• Organize and structure project information so completed work can be pulled by month or phase.
• Maintain a dedicated task calendar and keep daily priorities visible and up to date.
• Assist with bookkeeping tasks, including reconciling and merging financial records.
• Support the transition and integration of accounting data between platforms.

Skills

Calendar management

Email management

Executive support

Attention to detail

Communication skills

Independent worker

Multi-project handling

Tools

Xero

QuickBooks

PM software

Job description

Tavor Perry is seeking an organized Executive Assistant to support daily operations of a growing construction business in the Philippines. You will manage calendars, route communications, track proposals, and keep projects structured in our PM system.

The role emphasizes detail orientation, systems thinking, and the ability to refine workflows as the business scales, with opportunities to grow responsibilities over time.