Growth-Focused Scheduling & Admin Coordinator

Tavor Perry; Oroquieta; On-site; PHP 180,000 - 300,000; Full time

Job summary

Tavor Perry in the Philippines seeks an experienced Field Service Office Coordinator to keep the office side of our electrical and air conditioning services running smoothly. You will manage the inbox, schedule jobs, and handle quotes in ServiceM8, coordinating with Outlook and Google Calendar while responding to customer inquiries.

This role offers room to grow as the business expands. A self-starter with proven admin experience, you will work directly with the owner and gain ownership quickly,

Qualifications

• Proven admin/office coordinator experience.
• Hands-on with ServiceM8 or similar job management software.
• Strong Outlook and Google Calendar skills.
• Experience in scheduling and preparing quotes.
• Excellent written English and customer communication.
• Fast learner who adapts quickly with minimal training.
• Self-reliant, thorough, and dependable.
• Strong communication skills in English.

Responsibilities

• Manage the inbox, triage emails, and reply promptly.
• Add, update, and track jobs and appointments in ServiceM8.
• Coordinate appointments across ServiceM8, Outlook, and Google Calendar.
• Prepare accurate customer quotes and send promptly.
• Answer inquiries from the website.
• Confirm bookings with customers and keep jobs on track.
• Assist with social media activity on Facebook, Instagram, and YouTube.
• Absorb accounting admin tasks in Xero as the role grows.
• Take on additional tasks as you learn the business.

Skills

Administrative experience

ServiceM8

Outlook & Google Calendar

Scheduling & quotes

Excellent written English

Fast learner

Self-reliant & thorough

Strong communication

Tools

ServiceM8

Outlook

Google Calendar

Xero

Job description

Tavor Perry in the Philippines seeks an experienced Field Service Office Coordinator to keep the office side of our electrical and air conditioning services running smoothly. You will manage the inbox, schedule jobs, and handle quotes in ServiceM8, coordinating with Outlook and Google Calendar while responding to customer inquiries.

This role offers room to grow as the business expands. A self-starter with proven admin experience, you will work directly with the owner and gain ownership quickly,