Global Executive Assistant to VP & Senior Director

Rare; Metro Manila; Vor Ort; PHP 600.000 - 1.200.000; Vollzeit

Zusammenfassung

Rare is seeking an Executive Assistant to support the VP and Senior Director, enabling the Executive Office to operate efficiently and effectively. The EA will coordinate calendars, travel, meetings, and communications across global teams, handling confidential information with discretion and professionalism.

The role requires strong organizational skills, judgment, and the ability to anticipate needs in a fast-paced, multicultural environment.

Qualifikationen

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• Minimum of 3-5 years of experience providing executive-level administrative support in a complex, fast-paced, or matrixed organization.

Aufgaben

• Manage the VP's and SD's calendars, ensuring efficient scheduling of meetings, travel, and appointments across multiple time zones.
• Coordinate internal and external meeting requests, balancing competing priorities while anticipating scheduling conflicts and organizational needs.
• Plan and coordinate all executive travel arrangements, including flights, accommodations, visas, itineraries, and briefing materials.
• Prepare briefing materials, presentations, talking points, and background information for meetings and engagements.
• Coordinate with internal teams and external partners to gather information, presentations, and other materials required for executive engagements.
• Record meeting notes, document decisions, and monitor follow-through on action items as assigned.
• Serve as the primary administrative point of contact for the Executive Office by managing correspondence, screening requests, and facilitating professional communication with internal and external stakeholders.
• Maintain organized, accurate, and accessible records of executive documents, presentations, reports, and reference materials.
• Prepare and process executive timesheets, expense reports, reimbursements, and other administrative requirements in a timely manner.
• Plan and manage logistics for Executive Office meetings, leadership retreats, workshops, and hybrid or in-person organizational events.
• Provide administrative and coordination support for strategic initiatives and special projects assigned by the VP and SD.

Kenntnisse

Executive support

Time management

Stakeholder management

Discretion

Communication skills

Microsoft 365

Microsoft Teams

SharePoint

AI productivity tools

English fluency

Ausbildung

Bachelor's degree

Tools

Microsoft 365

Microsoft Teams

SharePoint

Jobbeschreibung

Rare is seeking an Executive Assistant to support the VP and Senior Director, enabling the Executive Office to operate efficiently and effectively. The EA will coordinate calendars, travel, meetings, and communications across global teams, handling confidential information with discretion and professionalism.

The role requires strong organizational skills, judgment, and the ability to anticipate needs in a fast-paced, multicultural environment.