Executive Assistant

PSG Global Solutions, LLC; Makati; On-site; PHP 540,000 - 780,000; Full time

Job summary

PSG Global Solutions, LLC in the Philippines seeks an experienced Executive Assistant to provide high-level administrative and operational support to senior leaders. You will manage executive calendars, coordinate domestic and international travel, prepare materials, and safeguard confidentiality while driving business priorities.

The ideal candidate has 5–7+ years in fast-paced environments, exceptional organizational and communication skills, and the ability to navigate complex travel

Qualifications

• 5-7+ years of EA experience supporting senior executives.
• Proven ability to manage confidential information.
• Exceptional organizational and multitasking skills.
• Strong communication and stakeholder management.
• Experience coordinating complex domestic and international travel.

Responsibilities

• Provide high-level administrative and operational support to senior executives.
• Manage complex executive calendars and travel arrangements.
• Prepare agendas, itineraries, presentations, and reports with confidentiality.
• Serve as liaison between executives, teams, external stakeholders, vendors, and travel partners.
• Process travel expenses and documentation while tracking action items.
• Collaborate with cross-functional teams to coordinate priorities and timelines.

Skills

Executive calendar management

Travel coordination

Stakeholder management

Attention to detail

Confidentiality

Analytical skills

Communication

Tools

Excel

Office 365/Outlook

Monday.com

Jira

Job description

We’re looking for a highly experienced Executive Assistant to provide high-level administrative and operational support to senior leaders, ensuring the effective execution of business priorities through executive calendar management, end-to-end domestic and international travel coordination, executive communications, and confidential administrative support. The role requires strong organizational, analytical, and stakeholder management skills to seamlessly manage executive operations and complex travel logistics in a fast-paced environment.

What You’ll Drive:

• Provide high-level administrative and operational support to senior executives, ensuring alignment of business priorities, schedules, and key deliverables.
• Manage complex executive calendars, meetings, and end-to-end domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, itineraries, travel documentation, contingency planning, and proactive resolution of travel disruptions.
• Prepare agendas, travel itineraries, presentations, reports, meeting materials, and executive communications while maintaining the highest level of confidentiality and professionalism.
• Serve as the primary liaison between executives, internal teams, external stakeholders, vendors, and travel partners to ensure effective communication, coordination, and alignment of business priorities.
• Process travel expenses, reimbursements, meeting documentation, and other administrative requirements while tracking action items and ensuring timely completion of deliverables.
• Collaborate with cross-functional teams and business leaders to coordinate executive priorities, timelines, meetings, travel schedules, and operational requirements.

What You Bring:

• 5-7+ years of Executive Assistant experience supporting senior executives in a fast-paced environment, including extensive end-to-end domestic and international travel coordination.
• Strong organizational, communication, stakeholder management, and multitasking skills with exceptional attention to detail.
• Proven ability to manage confidential information, anticipate executive and travel-related challenges, and proactively resolve time-sensitive issues.
• Strong analytical skills with the ability to interpret information, identify trends, perform root cause analysis, and support executive decision-making.
• Professional judgment and sound decision-making skills in managing competing priorities and confidential matters.

Technical Skills:

• Advanced proficiency in Microsoft Excel and Office 365/Outlook for reporting, calendar, and communication management.
• Experience with corporate travel booking platforms, expense management systems, and project management tools (e.g., Monday.com, Jira, or similar platforms) is an advantage.

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