Global AI–Driven Executive Assistant (Night Shift)

IT BY DESIGN; Philippines; On-site; PHP 500,000 - 800,000; Full time

Benefits offered by this job

HMO with dependent coverage

13th-month pay

Night differential

Life and pet insurance

Career development

Job summary

IT By Design is seeking a seasoned executive assistant to support the CEO from a remote home office in the Philippines. You will manage emails, calendars, travel plans, and strategic initiatives while leveraging AI tools to draft responses and create executive briefs.

The role requires meticulous organization, strong communication across time zones, and a deep sense of ownership. Night shifts (EST) and a competitive compensation package are offered with performance bonuses.

Qualifications

• 5+ years supporting a CEO or C-suite executive.
• Strong calendar, inbox, and priority management experience.
• AI-first mindset, actively using tools like ChatGPT, Claude, or Copilot.
• Highly organized with exceptional attention to detail.
• Strong follow-up and follow-through mindset, nothing falls through the cracks.
• High fact-finding ability, asks the right questions and seeks clarity before acting.
• Ability to leverage AI agents and automation to improve speed and quality of work.
• High proficiency in Microsoft Office Suite, Outlook, OneDrive, SharePoint, and Copilot.
• Experience with Teams and Zoom.
• Able to manage multiple priorities with speed, structure, and accuracy.
• High discretion, sound judgment, and ownership mindset.
• Dedicated home office setup and availability for night shift (EST).

Responsibilities

• Manage CEO inbox, calendar, priorities, and scheduling across time zones.
• Plan and execute travel, itineraries, logistics, and expenses.
• Analyze emails, understand context, and draft first responses using AI where appropriate.
• Prepare presentations, reports, and executive briefings leveraging AI too.
• Support CEO on strategic initiatives and track execution with systems and automation.
• Act as communication bridge with leadership, team, and external partners.
• Capture notes, maintain action trackers, and ensure follow-through across human and AI workflows.

Skills

CEO support

Calendar management

Inbox management

AI tools mindset

Microsoft Office Suite

Time-zone coordination

Discretion & judgment

Multitasking

AI workflow automation

Communication tools (Teams/Zoom)

Tools

ChatGPT

Claude

Copilot

Job description

IT By Design is seeking a seasoned executive assistant to support the CEO from a remote home office in the Philippines. You will manage emails, calendars, travel plans, and strategic initiatives while leveraging AI tools to draft responses and create executive briefs.

The role requires meticulous organization, strong communication across time zones, and a deep sense of ownership. Night shifts (EST) and a competitive compensation package are offered with performance bonuses.