General Administration Specialist

Otsuka-Solar Philippines Inc.; Santo Tomas; On-site; PHP 240,000 - 360,000; Full time

Job summary

Otsuka-Solar Philippines Inc. is hiring a General Administration Specialist to manage daily operations at our Sto. Tomas Batangas site. The role covers logistics, office administration, travel, fleet management, purchasing, and facilities coordination.

You will collaborate with multiple teams to ensure efficiency and compliance across administrative functions, supporting recruitment coordination and handling ad hoc tasks as needed.

Qualifications

• Bachelor's degree in any four-year course.
• At least two years of experience in a similar role.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong attention to detail with the ability to multitask across departments.
• Team player with excellent organizational and coordination skills.

Responsibilities

• Fleet Management – oversee vehicle registrations, preventive maintenance schedules, and repairs.
• Travel Coordination – manage travel arrangements between office locations.
• Facilities & Purchasing Management – coordinate with vendors for office maintenance and procurement needs.
• Office Administration – maintain and replenish office supplies, monitor payments for suppliers, and ensure rental/utility payments compliance.
• Security Management – monitor security concerns and coordinate with security personnel.
• General Reporting – prepare and present monthly administrative reports.
• Business Permits & Compliance – handle renewal of business permits and safekeeping of documents.
• HR Support – assist with recruitment coordination and employee concerns.
• Courier & Mail Handling – manage outgoing documents and reimbursement reports.
• Other Administrative Duties – support ad hoc tasks from management.

Skills

Attention to detail

Multitasking

Teamwork

Organizational skills

Education

Bachelor's degree in any four-year course

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

We're Hiring: General Administration Specialist

Work Location: Onsite at our Sto Tomas Batangas office
Schedule: Monday to Saturday, 8:00am to 5:00pm

Are you an organized and detail-oriented professional who thrives in a fast-paced environment? Do you enjoy supporting business operations and ensuring smooth office management? If so, we'd love to have you on our team!

About the Role

As a General Administration Specialist, you will play a key role in managing the daily operations of our site office. Your responsibilities will span across logistics, office administration, travel, fleet management, purchasing, and facilities coordination. You will collaborate with multiple teams to ensure efficiency and compliance in all administrative functions.

What You'll Do

• Fleet Management – Oversee vehicle registrations, preventive maintenance schedules, and repairs.
• Travel Coordination – Manage travel arrangements between office locations.
• Facilities & Purchasing Management – Coordinate with vendors and service providers for office maintenance and procurement needs.
• Office Administration – Maintain and replenish office supplies, monitor payments for suppliers, and ensure compliance with rental and utility payments.
• Security Management – Monitor and coordinate security-related concerns, working closely with security personnel to ensure a safe and secure workplace.
• General Reporting – Prepare and present monthly reports on administrative activities.
• Business Permits & Compliance – Handle the renewal of business permits and safekeeping of important office documents.
• HR Support – Assist with recruitment coordination and employee-related concerns.
• Courier & Mail Handling – Manage outgoing documents and employee reimbursement reports.
• Other Administrative Duties – Provide support on ad hoc tasks assigned by management.

What You Bring to the Role

• Bachelor's degree in any four-year course.
• At least two years of experience in a similar role.
• Strong attention to detail with the ability to multitask across departments.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• A team player with excellent organizational and coordination skills.

Join us and be part of a dynamic team where your expertise in general administration will make a real impact!