Operations/Admin Specialist

PlayTime Entertainment; General Trias; Presencial; PHP 279 000 - 446 000; Tempo integral

Resumo da oferta

PlayTime Entertainment is seeking an Operations/Admin Specialist to provide essential administrative support for a busy office in Cavite. You will manage calendars, communications, document handling, and assist multiple departments to maintain efficient day-to-day operations.

The role emphasizes organizing systems, coordinating meetings and travel, processing government-related papers, and helping with facilities and onboarding tasks.

Qualificações

• Bachelor's degree or equivalent work experience.
• At least 1 year of administrative or office support experience.
• Background in processing government-related documents (permits, compliance papers).
• Experience in facilities management (office maintenance, vendor coordination, utilities).
• Strong organizational skills and attention to detail.
• Good verbal and written communication; ability to multitask.
• Able to work independently and solve problems.

Responsabilidades

• Manage office supplies and inventory.
• Coordinate scheduling of meetings, appointments, and travel.
• Handle emails, phone calls, and mail.
• Prepare and maintain important documents, reports, and spreadsheets.
• Assist with recruitment, onboarding, and training tasks.
• Organize and maintain office records, both physical and digital.
• Assist with event planning and coordination.
• Collaborate with cross-functional teams to ensure smooth operations.
• Handle PAGCOR-related documentation and compliance paperwork.

Conhecimentos

Scheduling

Document management

Communication

Data entry

Recruitment support

Facilities management

Formação académica

Bachelor's degree

Ferramentas

Microsoft Office

Google Workspace

Descrição da oferta de emprego

The Operations/Admin Specialist will provide administrative support to ensure efficient operation of the office. This role will assist with a variety of office tasks including scheduling, communication, document management, and supporting various departments. The Admin Specialist will play a key role in maintaining organized systems and facilitating smooth day-to-day office functions.

Key Responsibilities:

• Manage office supplies and inventory, ensuring availability of essential materials.
• Coordinate scheduling of meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communication, including emails, phone calls, and mail.
• Prepare and maintain important documents, reports, and spreadsheets.
• Assist with recruitment, onboarding, and training tasks as needed.
• Support various administrative functions across departments, including data entry and filing.
• Organize and maintain office records, both physical and digital.
• Assist with event planning and logistics for company meetings, conferences, or other team-building activities.
• Collaborate with cross-functional teams to ensure smooth office operations.
• Maintain cleanliness and organization of the workplace area to promote a professional environment.
• Perform other administrative tasks as needed.
• Handle and process PAGCOR-related documentation and paper works, ensuring accuracy, completeness, and compliance with regulatory requirements.

Qualifications:

• Bachelor's degree or equivalent work experience.
• At least 1 year of experience in an administrative or office support role.
• Background in processing government-related documents (permits, compliance papers, etc.)
• Experience in managing facilities (office maintenance, vendor coordination, utilities)
• Strong organizational skills and attention to detail.
• Good verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong problem-solving skills and ability to work independently.