General Accountant

CITADEL Pacific Ltd.; Angeles; On-site; PHP 312,480 - 468,720; Full time

Job summary

CITADEL Pacific Ltd. in the Philippines is seeking a detail-oriented Billing & Finance Assistant to support all aspects of billing, revenue & receivables, and payables across airline and supplier invoices.

The role emphasizes accuracy in CDN checks, invoice generation, and timely dispatch. You will collaborate with the Senior Accountant/Finance Manager, prepare monthly reconciliations, and ensure proper documentation for audits.

Responsibilities

• Billing: Ensures CDN is complete against the Daily Booking List per Airline.
• Billing: Verifies CDN by airline (quantity and meal plan) daily.
• Billing: Generates Catering Specs for double-checking and loads to TIC folder/file.
• Billing: Advises Sales on price checks and updates price changes.
• Billing: Prepares Debit/Credit Memos for adjustments.
• Billing: Process Invoice Generation and ensures on-time dispatch.
• Billing: Applies airline news updates to billing.
• Billing: Prepares monthly brokerage fees billing from Airlines.
• Billing: Performs other tasks as assigned by Senior Accountant/Finance Manager.
• Revenue & Receivable: Prepares revenue per airline for Senior Accountant review.
• Revenue & Receivable: Prepares airline global discounts and other discounts.
• Revenue & Receivable: Monitors accounts receivable and customers’ outstanding balances.
• Revenue & Receivable: Prepares and issues official receipts on time.
• Revenue & Receivable: Follows up collections and remittances.
• Revenue & Receivable: Prepares monthly reconciliations and audit schedules.
• Payable & Others: Validates supplier invoices before transmitting to MNL unit.
• Payable & Others: Coordinates with General Accountant – MNL based.
• Payable & Others: Liaises with government agencies as needed.
• Payable & Others: Secures and pays business permits/licenses, real property tax, renewals of insurances.
• Payable & Others: Keeps copies of SEC registrations, clearances, permits and tax documents.
• Payable & Others: Petty Cash Custodian; SAP booking & posting.

Job description

BILLING:

• A. Ensures all CDN (Catering Delivery Note) is complete versus the Daily Booking List per Airline
• B. Checks CDN per Airline (Quantity and Meal Plan) per day
• C. Generate Catering Specs for double checking and load to TIC folder or file
• D. Advises Sales Department for the price checking and update the corresponding price change, if any
• E. Responsible for the preparation of Debit/Credit Memo for any adjustments
• F. Process Invoice Generation
• G. Ensures that new updates per Airline News is properly applied in the billing
• H. Preparation of monthly billing for all brokerage fees due from Airlines
• I. Ensures on-time dispatch of Billing Invoices
• J. Performed any other tasks as assigned by Senior Accountant/Finance Manager

REVENUE AND RECEIVABLE:

• A. Prepares and submit Revenue per airline to Senior Accountant for review
• B. Prepares Airline Global bonus discount and other discount (if any)
• C. Monitors accounts receivables and customers' outstanding balance
• D. Prepares and on-time issuance of customers' official receipts
• E. Follow-up customers' collection or check payments and remittances
• F. Prepares monthly reconciliation of accounts as assigned
• G. Prepares various account schedules for audit (external & internal)

PAYABLE AND OTHERS:

• A. Invoices received in CRK unit, validates completeness on supplier's invoices both for non-trade and trade payments before transmitting to MNL unit.
• B. Closely coordinate with General Accountant – MNL based
• C. Performs occasional liaison tasks in government agencies and other institutions.
• D. Responsible in securing and payment of company's business permits/licenses and real property tax (if any) on time, renewal of insurances, etc.
• E. Keep safe a copy of all company's documents such as SEC Registration, Clearances issued by government agencies, Business Permits, BIR Form 2303 (Certificate of Registration), Vehicle Registrations, ITR, etc.
• F. Performed any other tasks as assigned from time to time.
• G. Petty Cash Custodian & prepare the SAP booking & posting.