General Accountant

CITADEL Pacific Ltd; Angeles; On-site; PHP 300,000 - 520,000; Full time

Job summary

CITADEL Pacific Ltd is seeking a detail-oriented Billing and Finance Clerk in Angeles, Philippines. The role covers end-to-end billing processes, including preparing and dispatching invoices, handling brokerage fee billing, and supporting revenue and receivable activities.

Responsibilities include generating invoices, issuing receipts, and following up on outstanding balances, while coordinating with Sales for price changes and ensuring timely payments.

Responsibilities

• Ensure on-time dispatch of billing invoices and accuracy of charges.
• Prepare monthly billing for brokerage fees due from Airlines and other clients.
• Processinvoice generation and reconcile discrepancies between invoices and booking lists.
• Prepare Debit/Credit Memos for adjustments as needed.
• Monitor and follow up accounts receivable and customer payments.

Skills

Billing & Invoicing

Accounts Receivable

Vendor management

Documentation

Job description

BILLING:

• A. Ensures all CDN (Catering Delivery Note) is complete versus the Daily Booking List per Airline
• B. Checks CDN per Airline (Quantity and Meal Plan) per day
• C. Generate Catering Specs for double checking and load to TIC folder or file
• D. Advises Sales Department for the price checking and update the corresponding price change, if any
• E. Responsible for the preparation of Debit/Credit Memo for any adjustments
• F. Process Invoice Generation
• G. Ensures that new updates per Airline News is properly applied in the billing
• H. Preparation of monthly billing for all brokerage fees due from Airlines
• I. Ensures on-time dispatch of Billing Invoices
• J. Performed any other tasks as assigned by Senior Accountant/Finance Manager

REVENUE AND RECEIVABLE:

• A. Prepares and submit Revenue per airline to Senior Accountant for review
• B. Prepares Airline Global bonus discount and other discount (if any)
• C. Monitors accounts receivables and customers' outstanding balance
• D. Prepares and on-time issuance of customers' official receipts
• E. Follow-up customers' collection or check payments and remittances
• F. Prepares monthly reconciliation of accounts as assigned
• G. Prepares various account schedules for audit (external & internal)

PAYABLE AND OTHERS:

• A. Invoices received in CRK unit, validates completeness on supplier's invoices both for non-trade and trade payments before transmitting to MNL unit.
• B. Closely coordinate with General Accountant – MNL based
• C. Performs occasional liaison tasks in government agencies and other institutions.
• D. Responsible in securing and payment of company's business permits/licenses and real property tax (if any) on time, renewal of insurances, etc.
• E. Keep safe a copy of all company's documents such as SEC Registration, Clearances issued by government agencies, Business Permits, BIR Form 2303 (Certificate of Registration), Vehicle Registrations, ITR, etc.
• F. Performed any other tasks as assigned from time to time.
• G. Petty Cash Custodian & prepare the SAP booking & posting.