FLEET SUPERVISOR

Northerly Digital Services Inc.; Pangasinan; On-site; PHP 420,000 - 660,000; Full time

Job summary

Northerly Digital Services Inc. is seeking a Fleet Operations professional to oversee daily fleet activities, coordinate maintenance, and manage dispatch and driver operations in support of safe, efficient transport services in the Philippines.

You will monitor GPS/telematics, ensure LTO compliance, and track costs and performance using fleet software and MS Excel. Strong reporting and problem-solving skills are essential for effective incident handling and continuous improvement.

Qualifications

• Two to five years of experience in fleet, transport, logistics, or related operations.
• Experience in vehicle maintenance scheduling, dispatch, and driver management.
• Knowledge of preventive maintenance, vehicle lifecycle management, route planning, and fuel efficiency practices.
• Familiarity with LTO regulations, vehicle registration, and compliance requirements in the Philippines.
• Proficiency in fleet management software, GPS or telematics monitoring systems, tracking platforms, and MS Excel.
• Strong documentation, reporting, organisational, multitasking, and communication skills.
• Sound problem-solving ability and attention to detail, particularly when managing breakdowns, delays, emergencies, compliance, and safety documentation.
• A valid Philippine driver's licence; a Professional licence and relevant restrictions are preferred based on fleet requirements.
• TESDA certification in an Automotive or Transport-related course is advantageous.
• Defensive driving certification is a plus.
• Supervisory experience is advantageous for senior-level positions.

Responsibilities

• Coordinate vehicle maintenance scheduling, preventive maintenance programs, and vehicle lifecycle management.
• Manage dispatch activities, route planning, driver coordination, and fleet utilisation.
• Monitor GPS and telematics systems, vehicle locations, route performance, and fuel efficiency.
• Oversee vehicle registration, LTO compliance, licensing, safety requirements, and related documentation.
• Prepare and investigate incident and accident reports, coordinating appropriate follow-up actions.
• Track and control fleet costs, including fuel, maintenance, parts, and other operational expenses.
• Maintain accurate defect reports, utilisation logs, compliance audits, maintenance records, and operational reports.
• Use fleet management software, tracking systems, and MS Excel to analyse performance and support decision-making.
• Coordinate with drivers, mechanics, management, service providers, and other stakeholders to resolve breakdowns, delays, and emergencies.
• Support continuous improvement initiatives that enhance fleet safety, reliability, productivity, and cost control.

Skills

Fleet management

Dispatch

Driver management

Maintenance scheduling

Route planning

GPS/telematics

MS Excel

Fuel efficiency

Regulatory compliance

Problem-solving

Education

TESDA certification in Automotive/Transport

Tools

Fleet management software

GPS systems

Tracking platforms

Job description

About the role

Join our fleet and transport operations team to help ensure the safe, efficient, and reliable movement of vehicles, drivers, and resources. You will oversee day-to-day fleet activities, support vehicle availability, maintain compliance, and contribute to cost-effective transport operations.

Key responsibilities

• Coordinate vehicle maintenance scheduling, preventive maintenance programs, and vehicle lifecycle management.
• Manage dispatch activities, route planning, driver coordination, and fleet utilisation.
• Monitor GPS and telematics systems, vehicle locations, route performance, and fuel efficiency.
• Oversee vehicle registration, LTO compliance, licensing, safety requirements, and related documentation.
• Prepare and investigate incident and accident reports, coordinating appropriate follow-up actions.
• Track and control fleet costs, including fuel, maintenance, parts, and other operational expenses.
• Maintain accurate defect reports, utilisation logs, compliance audits, maintenance records, and operational reports.
• Use fleet management software, tracking systems, and MS Excel to analyse performance and support decision-making.
• Coordinate with drivers, mechanics, management, service providers, and other stakeholders to resolve breakdowns, delays, and emergencies.
• Support continuous improvement initiatives that enhance fleet safety, reliability, productivity, and cost control.

What we're looking for

• Two to five years of experience in fleet, transport, logistics, or related operations.
• Experience in vehicle maintenance scheduling, dispatch, and driver management.
• Knowledge of preventive maintenance, vehicle lifecycle management, route planning, and fuel efficiency practices.
• Familiarity with LTO regulations, vehicle registration, and compliance requirements in the Philippines.
• Proficiency in fleet management software, GPS or telematics monitoring systems, tracking platforms, and MS Excel.
• Strong documentation, reporting, organisational, multitasking, and communication skills.
• Sound problem-solving ability and attention to detail, particularly when managing breakdowns, delays, emergencies, compliance, and safety documentation.
• A valid Philippine driver's licence; a Professional licence and relevant restrictions are preferred based on fleet requirements.
• TESDA certification in an Automotive or Transport-related course is advantageous.
• Defensive driving certification is a plus.
• Supervisory experience is advantageous for senior-level positions.