Fleet Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 180,000 - 300,000; Full time

Job summary

Hammerjack Pty Ltd is seeking a Fleet Coordinator to manage day-to-day vehicle coordination and administration across offices, sites, and projects. You will support dispatch, driver assignments, and documentation to ensure safe, efficient fleet operations.

The role requires monitoring maintenance, fuel usage, and fleet expenses, with reporting and collaboration across HR, Finance, Procurement, HSE, and project teams. Fresh graduates with strong organizational skills are welcome to apply.

Qualifications

• 1-2 years of experience in fleet management, transportation, logistics, or related fields.
• Fresh graduates with strong organizational, communication, and coordination skills are welcome to apply.
• Proficient in Microsoft Excel and Microsoft Office.
• Knowledge of fleet management systems or vehicle tracking systems is an advantage.

Responsibilities

• Coordinate vehicle dispatch and driver assignments.
• Monitor driver schedules, attendance, and performance.
• Monitor vehicle maintenance, availability, and documentation.
• Track fuel, toll, mileage, and fleet expenses.
• Coordinate vehicle repairs and preventive maintenance.
• Prepare fleet reports and maintain accurate records.
• Handle vehicle incidents, violations, and related documentation.
• Ensure compliance with company fleet policies and safety requirements.
• Coordinate with HR, Finance, Procurement, HSE, and project teams for fleet requirements.

Skills

MS Excel

MS Office

Fleet software

Reports & dashboards

Vehicle maintenance

Fuel tracking

Data analysis

Tools

Fleet management system

Vehicle tracking system

Job description

Mission

Participates in all the services necessary for the smooth running of the company. Is in contact with the company's employees, internal departments and external service providers.

Main Responsibilities

Fleet Coordinator

The Fleet Coordinator is responsible for the day-to-day coordination, monitoring, and administration of company vehicles, drivers, and transportation services to ensure safe, efficient, compliant, and uninterrupted fleet operations. The position supports the Fleet Management Officer in managing vehicle dispatch, driver assignments, preventive maintenance, fuel and toll monitoring, documentation, incident reporting, and transportation requirements across office, site, and project operations.

Responsibilities

Includes but not limited to the following:

• Coordinate vehicle dispatch and driver assignments.
• Monitor driver schedules, attendance, and performance.
• Monitor vehicle maintenance, availability, and documentation.
• Track fuel, toll, mileage, and fleet expenses.
• Coordinate vehicle repairs and preventive maintenance.
• Prepare fleet reports and maintain accurate records.
• Handle vehicle incidents, violations, and related documentation.
• Ensure compliance with company fleet policies and safety requirements.
• Coordinate with HR, Finance, Procurement, HSE, and project teams for fleet requirements.

Profile

Technical Skills

• Proficient in Microsoft Excel and Microsoft Office.
• Knowledge of fleet management systems or vehicle tracking systems is an advantage.
• Ability to prepare reports, trackers, and operational dashboards.
• Basic understanding of vehicle maintenance and troubleshooting.
• Knowledge of fuel consumption and fleet cost monitoring.

Soft Skills

• Strong organizational and coordination skills.
• Good communication and interpersonal skills.
• Strong attention to detail.
• Ability to prioritize multiple vehicle and driver requests.
• Problem-solving and decision-making skills.
• Ability to work under pressure and handle urgent operational requirements.
• Willingness to coordinate with drivers and project teams outside normal office activities when operationally required.

Experience

• 1-2 years of experience in fleet management, transportation, logistics, administration, or related fields.
• Experience handling company vehicles and drivers is an advantage.
• Fresh graduates with strong organizational, communication, and coordination skills are welcome to apply.