Fleet Asset Staff

YTO EXPRESS; Pasay; On-site; PHP 223,000 - 402,000; Full time

Job summary

YTO EXPRESS is seeking a Fleet Asset Coordinator to maintain accurate records of fleet assets, monitor assignments, and assist with registration and tagging of new assets.

You will oversee asset condition, maintenance tracking, and re-conciliate records, coordinating with branches, drivers, and mechanics; you will generate regular reports and support disposal in line with company policy.

Qualifications

• Bachelor's degree or higher in a relevant field.
• 1-2 years of experience in asset or fleet management preferred.
• Fresh graduates may be considered.
• Strong familiarity with asset tracking, inventory reconciliation, and documentation.
• Proficient in Excel/Sheets and Google Workspace.

Responsibilities

• Maintain accurate records of fleet assets, including vehicles and equipment.
• Monitor asset assignments, transfers, movements, and locations.
• Assist in registration, tagging, and documentation of new assets.
• Track condition, utilization, and status of fleet assets.
• Coordinate with branches, drivers, mechanics, and departments regarding asset concerns.
• Monitor preventive maintenance schedules and service records.
• Conduct regular physical inventory and inspections.
• Reconcile physical assets against records and investigate discrepancies.
• Track vehicle registration, insurance, permits, and other documents.
• Prepare inventory and asset movement reports.
• Assist in documenting damaged, lost, transferred, disposed, or retired assets.
• Support disposal and replacement processes per policy.
• Ensure proper filing and safekeeping of asset documents.
• Assist in implementing asset management policies.
• Perform other duties related to fleet and asset management.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Multitasking

Education

Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Accounting, Industrial Engineering, or related field

Tools

Excel/Sheets

Google Workspace

Microsoft Office

Job description

Key Responsibilities

• Maintain accurate and updated records of fleet assets, including vehicles, motorcycles, and related equipment.




• Monitor asset assignments, transfers, movements, and current locations.




• Assist in the registration, tagging, and documentation of newly acquired fleet assets.




• Monitor vehicle and fleet asset condition, utilization, and operational status.




• Coordinate with branches, drivers, mechanics, and concerned departments regarding fleet asset concerns.




• Monitor preventive maintenance schedules, repairs, and service records.




• Conduct regular physical inventory and inspection of fleet assets.




• Reconcile physical fleet assets against records and investigate discrepancies.




• Track vehicle registration, insurance, permits, and other required documents.




• Prepare reports on fleet asset inventory, movement, utilization, maintenance, and status.




• Assist in documenting damaged, lost, transferred, disposed, or retired fleet assets.




• Support asset disposal and replacement processes in accordance with company policies.




• Ensure proper filing and safekeeping of fleet asset documents and records.




• Assist in implementing company policies and procedures on fleet asset management.




• Perform other duties related to fleet and asset management as assigned.

Qualifications

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Accounting, Industrial Engineering, or a related field.




• At least 1-2 years of experience in asset management, fleet management, inventory control, logistics, or a related role is preferred.




• Fresh graduates may be considered.




• Knowledge of asset tracking, inventory reconciliation, and documentation is an advantage.




• Proficient in Microsoft Office or Google Workspace, particularly Excel/Sheets.




• Strong attention to detail and organizational skills.




• Good communication, coordination, and problem-solving skills.




• Able to maintain accurate records and handle multiple tasks.




• Willing to conduct physical inventory and field inspections.