Asset Controller

Alexis A. Molaer Law Offices; Quezon City; On-site; PHP 180,000 - 240,000; Full time

Job summary

Alexis A. Molaer Law Offices in Manila is seeking an Asset Management Officer to safeguard and track company assets. You will maintain asset records, oversee issuance and return, label assets, and ensure accountability forms are signed and kept up to date.

The role includes regular inventories, audits, discrepancy investigations, and reporting on asset status to improve controls and compliance. Key duties include maintaining asset registries, recording acquisitions/transfers/disposals, tagging,

Qualifications

• Bachelor's degree in Engineering required.
• Fresh graduates encouraged to apply.

Responsibilities

• Maintain and update asset registry/database.
• Record acquisitions, transfers, disposals, and write-offs of assets.
• Assign asset tags/barcodes and ensure labeling.
• Monitor location, condition, and status of all assets.
• Coordinate asset issuance, transfer, and return with departments.
• Prepare and maintain employee asset accountability forms.
• Ensure employees sign accountability forms on receipt of assets.
• Monitor outstanding accountability forms and follow up on missing/incomplete documents.
• Process asset clearances for resigning, transferring, or retiring employees.
• Maintain organized physical and electronic accountability records.
• Conduct regular physical inventory and reconcile records with counts.
• Investigate discrepancies and prepare reports on variances.
• Coordinate repair, maintenance, and disposal of assets as needed.
• Generate periodic reports on asset status and improvements.
• Suggest improvements to asset control procedures.

Skills

Asset management

Inventory control

Recordkeeping

Education

Bachelor's Degree in Engineering

Job description

Job Summary

Responsible for the effective management, monitoring, and safekeeping of all company assets. The role includes maintaining accurate asset records, overseeing the issuance and return of assets, managing employee accountability forms, conducting periodic inventories and audits, and ensuring compliance with company policies regarding asset utilization and accountability.

• Maintain and update the company's asset registry/database.

• Record all acquisitions, transfers, disposals, and write-offs of company assets.

• Assign asset identification tags/barcodes and ensure proper labeling.

• Monitor the location, condition, and status of all company assets.

• Coordinate with various departments regarding asset issuance, transfer, and return.

• Prepare, issue, and maintain all employee asset accountability forms.

• Ensure employees sign accountability forms upon receipt of company assets.

• Monitor outstanding accountability forms and follow up on missing or incomplete documents.

• Process asset clearances for resigning, transferring, or retiring employees.

• Maintain organized physical and electronic copies of accountability records.

• Conduct regular physical inventory and reconcile asset records with actual counts.

• Investigate discrepancies and prepare reports on inventory variances.

• Coordinate the repair, maintenance, and disposal of company assets as necessary.

• Generate periodic reports on asset status, accountability, inventory results, and asset improvements.

• Ensure compliance with company policies and recommend improvements to asset control procedures.

Assist the HR and Purchasing Department and prepare related reports as needed.

Qualifications

• Bachelor's Degree in Engineering (any Engineering discipline).

• Fresh graduates are encouraged to apply.