Finance Administrative

Heap Const. Solutions Inc; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

Heap Const. Solutions Inc. is seeking a Finance Admin to provide administrative and clerical support to the Finance Department.

The role involves recording daily financial transactions, maintaining files, and assisting in payroll, accounts payable, and accounts receivable processes. You will also ensure document accuracy, compliance with internal policies and government requirements, and assist in month- and year-end reporting while coordinating with HR, Operations, and Procurement on financial

Qualifications

• High attention to detail and strong organizational skills.
• Knowledge of accounting principles and financial processes.

Responsibilities

• Record daily financial transactions and maintain accurate financial files.
• Monitor and process petty cash usage and liquidations and prepare replenishment reports.
• Support payroll preparation by compiling timesheets, allowances, and deductions.
• Assist in Accounts Payable (supplier payments, reimbursement).
• Assist in Accounts Receivable (billing, collection follow-ups, official receipts tracking).
• Maintain organized filing of financial documents (ORs, invoices, contracts, vouchers).
• Ensure completeness and accuracy of supporting documents before endorsement.
• Ensure compliance with company policies and basic government requirements (BIR, SSS, PhilHealth, Pag-IBIG).
• Prepare weekly financial summaries and expense reports.
• Assist the Finance Officer/Accountant in month-end and year-end reports.
• Coordinate with HR, Operations, and Procurement regarding financial concerns.
• Handle email and phone inquiries related to finance transactions.

Skills

Attention to detail

Organizational skills

Independent worker

Team player

Financial processes knowledge

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

MS Excel

Job description

JOB SUMMARY:

The Finance Admin is responsible for providing administrative and clerical support to the Finance Department.

JOB DESCRIPTIONS:

• Record daily financial transactions and maintain accurate financial files

• Monitor and process petty cash usage and liquidations and prepare replenishment reports

• Support payroll preparation by compiling timesheets, allowances, and deductions

• Assist in Accounts Payable (supplier payments, reimbursement)

• Assist in Accounts Receivable (billing, collection follow-ups, official receipts tracking)

• Maintain organized filing of financial documents (ORs, invoices, contracts, vouchers)

• Ensure completeness and accuracy of supporting documents before endorsement

• Ensure compliance with company policies and basic government requirements (BIR, SSS, PhilHealth, Pag-IBIG - if applicable)

• Prepare weekly financial summaries and expense reports

• Assist the Finance Officer/Accountant in month-end and year-end reports

• Coordinate with HR, Operations, and Procurement regarding financial concerns

• Handle email and phone inquiries related to finance transactions

• Perform other tasks as assigned

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field

• At least 1 year of experience in finance, accounting, or administrative role

• FEMALE Applicant only

• Has knowledge in accounting principles and financial processes

• High attention to detail and strong organizational skills

• Ability to work independently and as part of a team

• Accuracy and attention to detail

• Has knowledge in MS Excel