Finance Executive

Private Advertiser; Makati; On-site; PHP 520,000 - 760,000; Full time

Job summary

Private Advertiser in Makati is seeking a Finance Executive to ensure smooth finance operations, accuracy of data, and support for financial reporting. You will handle day-to-day finance processes and drive efficiency, while ensuring compliance across activities.

In this role, you will manage accounts payable, document compliance, and assist in basic financial reporting. The position requires a degree in accounting and 2-4 years of relevant experience, with office presence in Makati.

Qualifications

• Degree in Accounting or related discipline.
• 2-4 years of relevant experience.
• Strong understanding of basic accounting principles and financial processes.
• Proficient in Microsoft Excel and SAP or similar financial systems.
• High attention to detail and strong organizational skills.
• Good communication and coordination abilities.
• Process-oriented and results-driven.
• Willing to go to the office in Makati City.

Responsibilities

• Prepare and verify documents for completeness and accuracy (payments, invoicing, RFPs).
• Oversee document management for filing, organization, and audit readiness (VAT compliant documents).
• Ensure timely submission of documents to outsourced accounting provider or stakeholders.
• Monitor supplier invoices for accuracy prior to processing and assist in payments.
• Resolve vendor inquiries regarding unpaid or outstanding invoices.
• Prepare and track BIR Form 2307s to suppliers and validate supporting documents.
• Assist in basic financial reporting like AP subsidiary ledger, ageing payables summaries, cash position updates, and O&C reports.
• Support cash flow data gathering, variance analysis, and other related reports.

Skills

Excel

Attention to detail

Accounting basics

Accounting knowledge

Education

Accounting degree

Tools

SAP

Job description

As a Finance Executive, you will report directly to the Finance Officer and/or Finance Manager and ensure the smooth execution of finance operations, maintain data accuracy, and support financial reporting and analysis. You will take ownership of day-to-day finance processes while helping drive efficiency and compliance in all financial activities.

WHAT WILL YOU DO

Operational Finance Support

• Prepare documents and verify their details for completeness and accuracy (e.g., Request for Payments or RFPs, liquidations, invoices)
• Oversee document management processes including proper filing, organization, and audit readiness (e.g. VAT compliant documents)
• Ensure timely submission of documents to outsourced accounting provider or relevant stakeholders

Accounts Payable Function

• Monitor and track supplier invoices, ensuring completeness and correctness prior to processing
• Support the preparation and release of payments to suppliers
• Actively monitor payables ensuring timely payment and avoiding double payments
• Resolve vendors’ concerns especially as to unpaid or outstanding invoices

Compliance & Documentation

• Prepare and track BIR Form 2307s to suppliers
• Validate supporting documents for financial transactions in compliance with company policies
• Identify inconsistencies, elevate issues, and recommend corrective actions

Financial Reporting Support

• Assist in preparing basic financial reports such as Accounts payable subsidiary ledger, ageing of payables summaries, cash position updates, and Open & Close (O&C) report
• Support the Finance Officer and/or Finance Manager in gathering data for cash flow preparation, variance analysis, and other related reports
• Maintain organized financial records for easy reporting and reference

Coordination & Process Improvements

• Act as liaison between Finance Assistant, Finance Officer, and other departments (HR/Admin, operations, third-party accounting provider)
• Recommend improvements in finance processes to enhance efficiency and accuracy
• Provide guidance to Finance Assistant on task execution when necessary

Administrative & Ad Hoc Tasks

• Support finance-related projects and initiatives as assigned by the Finance Officer and/or Finance Manager
• Perform other ad hoc tasks related to finance operations

WHAT WE NEED

• Degree in Accounting or related discipline
• At least 2-4 years of relevant experience
• Strong understanding of basic accounting principles and financial processes
• Proficient in Microsoft Excel and financial systems/tools such as SAP
• High attention to detail and strong organizational skills
• Good communication and coordination abilities
• Process-oriented and results-driven
• Willing to go to the office in Makati City