Finance and Admin Staff

O- Healthcare Solution Phil., Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A healthcare solutions provider in Makati is seeking a detail-oriented Finance & Admin professional. Responsibilities include managing financial documentation, liaising with suppliers, and ensuring compliance with local regulations. The ideal candidate has a Bachelor’s degree in Finance or Accounting and 1-3 years of relevant experience, alongside strong financial literacy and communication skills.

Qualifications

• 1-3 years of relevant experience in a financial setting.

Responsibilities

• Assign to sort and file previous years' and current Finance and Admin documents.
• Supervise and maintain an organized and consistent filing system.
• Responsible for monitoring Admin deadlines and assisting on monthly BIR tax payments.
• Monitor petty cash expenses and prepare reports.
• Communicate with mall admins and LGU for store/branch registration.

Skills

Strong financial literacy

Accounting knowledge

Effective communication

Time management

Compliance awareness

Interpersonal skills

Education

Bachelor’s degree in Finance, Accounting, or a related field

Job description

Overview

Finance & Admin Function

Responsibilities and Duties

• Assigned to sort and file previous years' and current Finance and Admin documents.
• Supervise/maintain organized and consistent filing system; make digital copies of important documents.
• Responsible for monitoring Admin deadlines - Insurance, BIR ATPs, etc.
• Assist on monthly BIR tax payment summary.
• Monitor petty cash expenses (for replenishment) – liquidate all expenses made by the company and replenish. Prepare weekly/monthly report (for the breakdown of expenses).
• Monitor outstanding checks (for release to suppliers) – Prepare weekly report of all outstanding checks (for release to supplier) based on billing/SOA from suppliers and generated/printed payment vouchers.
• Monitor Finance and Admin office supplies inventory and report shortages.
• Oversee filing of Finance payment vouchers and other admin documents.
• Liaise in releasing of scheduled checks provided by officer.
• Assist on quarterly document filing of BIR Forms and Alphalists.
• Assist on monthly monitoring of schedules required by the HQ.
• Handles all admin concerns related to mall permits and certificates needed.
• Monitor and assist on stores' Business Permits renewals and BIR registrations.
• Communicates with Mall Admins, and LGU for store/branch registration and compliance.
• Other Admin tasks that may be assigned by the Management.

Qualifications

• Educational Qualifications: Bachelor’s degree in Finance, Accounting, or a related field.
• Experience Level: 1-3 years of relevant experience in a financial setting.
• Skills and Competencies: Strong financial literacy, accounting knowledge, effective communication, time management, compliance awareness, and interpersonal skills.

Responsibilities and Duties

• 1. Assist organization of Finance & Admin documents according to an efficient filing system and digitalize all important documents.
• 2. To ensure and monitor the processing of application for online payment channels and any other related concerns accordingly.
• 3. To ensure communication lines are functioning properly/effectively
• 4. Support Superiors in compliance with local statute
• 5. Support Management in applying financial policy to avoid company loss

Qualities and Traits

• Details: Detail-oriented, proactive, adaptable, and a team player.