Farm Administrative Assistant

Plaridel Products & Services Inc.; Pangasinan; On-site; PHP 167,000 - 279,000; Full time

Job summary

A local company in the agriculture sector is seeking an Administrative Assistant to support farm operations. The role includes preparing documents, organizing files, and ensuring smooth daily operations. Candidates should be graduates of a four-year course with at least a year of clerical experience, and proficiency in Microsoft 365 is essential. Attention to detail and strong organizational skills are required, alongside good communication in English and Filipino.

Qualifications

• At least 1 year of experience in secretarial, clerical, or administrative roles.
• Good communication skills in both English and Filipino.
• Willingness to accompany management on occasional fieldwork.
• Strong organizational and time-management skills.
• Good English and Filipino communication skills.
• High attention to detail and accuracy.
• Willing to accompany management on fieldwork.

Responsibilities

• Prepare and release memos, letters, and other correspondence.
• Handle clerical tasks such as typing, filing, scanning, and record-keeping.
• Maintain and organize physical and digital files for easy retrieval.
• Schedule meetings, prepare minutes, and follow up on action items.
• Assist with preparation and submission of liquidations, reports, and payment requests.
• Monitor attendance and leave records of staff as directed.
• Relay notices and updates from the Associate Director to staff.
• Ensure document completeness for audit and compliance purposes.
• Provide clerical assistance during fieldwork or site visits.

Skills

Microsoft 365 proficiency

Organizational skills

Time management

Communication (English and Filipino)

Attention to detail

Education

Graduate of any 4-year course (preferably Business Administration or Office Management)

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Job Description

The Administrative Assistant handles clerical and administrative tasks in support of the farm operations. The role involves preparing documents, organizing files, and ensuring that day-to-day operations run smoothly both in the office and during occasional field visits.

Key Responsibilities

• Prepare and release memos, letters, and other correspondence.
• Handle clerical tasks such as typing, filing, scanning, and record-keeping.
• Maintain and organize physical and digital files for easy retrieval.
• Schedule meetings, prepare minutes, and follow up on action items.
• Assist with preparation and submission of liquidations, reports, and payment requests.
• Monitor attendance and leave records of staff as directed.
• Relay notices, instructions, and updates from the Associate Director to staff.
• Ensure completeness of documents for audit and compliance purposes.
• Provide clerical assistance during fieldwork or site visits with the Associate Director.

Qualifications

• Graduate of any 4-year course (preferably Business Administration, Office Management, or related).
• At least 1 year of experience in secretarial, clerical, or administrative roles.
• Proficient in Microsoft 365 (Word, Excel, Teams, Outlook).
• Strong organizational and time management skills.
• Good communication skills in English and Filipino.
• High attention to detail and accuracy.
• Willingness to accompany management on occasional fieldwork.

Working Location

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• withholds your ID,
• requires you to provide a guarantee or collects property,
• forces you to invest or raise funds,
• collects illicit benefits,
• or other illegal situations.