Administrative Coordinator

NSJ Technologies Inc.; Bataan; On-site; PHP 240,000 - 360,000; Full time

Job summary

NSJ Technologies Inc. in Bagac, Philippines, seeks an Administrative Coordinator to support day-to-day agricultural operations. You will manage field personnel recruitment, coordinate procurement of seeds, feeds, and fertilizers, and maintain accurate financial records on-site.

Required 2–4 years in admin/ops, a relevant bachelor’s degree, and proficiency in Excel with ERP exposure. Willingness to work in upland rural Bagac is essential.

Qualifications

• Education comprising a bachelor’s degree in business, accounting or agriculture or related field.
• 2–4 years in administrative or operational roles, preferably in farm/plantation/construction.
• Background or strong interest in agriculture and just-in-time procurement for crops and livestock.

Responsibilities

• Recruitment & HR support: manage end-to-end hiring for field laborers and staff; onboarding, timekeeping, payroll coordination.
• Purchasing & inventory: process farm material purchases, negotiate with suppliers, track stock levels.
• Accounting & bookkeeping: maintain petty cash logs, farm expenses, and production outputs; assist corporate accounting for tax/audit.
• Regulatory liaison: assist Agriculturist Head in filing LGU and DENR permits.
• Field office management: ensure efficient farm office operations and staff coordination.

Skills

Communication

Adaptability

Financial literacy

Procurement

Vendor negotiation

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Accounting

Bachelor’s degree in Agriculture

Tools

ERP systems

Microsoft Excel

Job description

Job Description

Role Overview:

The Administrative Coordinator is the backbone of the agricultural department. You will provide end-to-end support for day-to-day operations by managing the recruitment of field personnel, coordinating the procurement of agricultural inputs (seeds, feeds, fertilizers), and maintaining accurate financial records. You will work on-site in Bagac, ensuring that field operations are seamlessly supported by administrative efficiency.

Key Responsibilities:

• Recruitment & HR Support: Manage the end-to-end hiring process for field laborers and support staff; handle onboarding, timekeeping, and payroll coordination.
• Purchasing & Inventory: Execute purchase requests for farm materials, negotiate with local suppliers, and track inventory levels to prevent supply shortages for crop cycles and livestock feeding.
• Accounting & Bookkeeping: Maintain daily logs of petty cash, farm expenses, and production outputs; prepare reports for corporate accounting for tax and auditing purposes.
• Regulatory Liaison: Assist the Agriculturist Head in filing documentation for LGU and DENR permits.
• Field Office Management: Ensure the efficient operation of the farm office, including maintenance of records and staff coordination.

Qualifications

• Education: Bachelor’s degree in Business Administration, Accounting, Agriculture, or a related field.
• Experience: 2-4 years in administrative or operational roles, preferably within a farm, plantation, or construction setting.
• Domain Preference: A background or strong interest in Agriculture is highly preferred, as the role requires understanding the urgency of "just-in-time" procurement for crops and livestock health.
• Financial Literacy: Proficiency in bookkeeping and petty cash management.
• Procurement Skills: Experience in canvassing, vendor negotiation, and purchase order tracking.
• Communication: Ability to bridge communication between onsite field laborers and the corporate head office in Manila.
• Adaptability: Willingness to be based in Bagac, Bataan, and handle the challenges of an upland, rural work environment.
• Tech Skills: Advanced proficiency in Microsoft Excel (for tracking costs/yields) and experience with ERP systems is a plus.