Facility Coordinator (Reliever)

Facilities Managers, Inc.; Taguig; On-site; PHP 220,000 - 300,000; Full time

Job summary

Facilities Managers, Inc. is seeking a Reception and Facilities Coordinator in Metro Manila to ensure smooth, safe, and professional operation of the workplace. You will coordinate services, manage reception, monitor access control, and maintain presentable office areas.

Join a team that values organization, precise record-keeping, guest welcoming, and adherence to safety protocols. You will work with contractors, employees, visitors, and service providers to keep the facility efficient and

Qualifications

• College graduate with relevant experience.
• Strong organizational skills and attention to detail.
• Professional and welcoming communication style.
• Ability to coordinate effectively with contractors, employees, visitors, and service providers.
• Ability to maintain accurate records and manage multiple workplace support activities.
• Commitment to workplace safety, security, cleanliness, and service quality.

Responsibilities

• Coordinate daily operations with on-site contractors, including cleaning, waste disposal, pest control, and plant maintenance teams.
• Track physical assets such as furniture, keys, and locker assignments.
• Manage office storage areas and maintain accurate records.
• Monitor and replenish consumables, pantry supplies, coffee stations, and facilities-related materials.
• Greet, welcome, and direct guests, clients, and candidates in a warm and professional manner.
• Manage visitor sign-in logs, issue temporary guest badges, and notify hosts when their guests arrive.
• Monitor the main entrance and lobby activity.
• Ensure only authorized personnel enter beyond the reception area.
• Receive, sort, and distribute incoming mail, packages, and registered letters.
• Maintain accurate delivery records.
• Ensure the reception desk and waiting area remain clean, tidy, and presentable.
• Participate in and support emergency response measures, including fire drills, building evacuations, and first aid incidents.
• Keep access control data up to date by managing badge activations, deactivations, and access-level modifications.

Skills

Organizational skills

Guest reception

Communication

Contractor coordination

Record keeping

Safety compliance

Attention to detail

Education

College degree

Job description

About the role

Support the smooth, safe, and professional operation of the workplace by coordinating facilities services, maintaining reception and visitor management, monitoring access control, and ensuring office areas remain well-organized and presentable.

Key responsibilities

• Coordinate daily operations with on-site contractors, including cleaning, waste disposal, pest control, and plant maintenance teams.
• Track physical assets such as furniture, keys, and locker assignments.
• Manage office storage areas and maintain accurate records.
• Monitor and replenish consumables, pantry supplies, coffee stations, and facilities-related materials.
• Greet, welcome, and direct guests, clients, and candidates in a warm and professional manner.
• Manage visitor sign-in logs, issue temporary guest badges, and notify hosts when their guests arrive.
• Monitor the main entrance and lobby activity.
• Ensure only authorized personnel enter beyond the reception area.
• Receive, sort, and distribute incoming mail, packages, and registered letters.
• Maintain accurate delivery records.
• Ensure the reception desk and waiting area remain clean, tidy, and presentable.
• Participate in and support emergency response measures, including fire drills, building evacuations, and first aid incidents.
• Keep access control data up to date by managing badge activations, deactivations, and access-level modifications.

What we're looking for

• College graduate with relevant experience.
• Strong organizational skills and attention to detail.
• Professional and welcoming communication style.
• Ability to coordinate effectively with contractors, employees, visitors, and service providers.
• Ability to maintain accurate records and manage multiple workplace support activities.
• Commitment to workplace safety, security, cleanliness, and service quality.