Facilities Coordinator

CBRE, Inc.; San Nicolas; On-site; PHP 240,000 - 360,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator in the Philippines to collaborate with clients, vendors, and contractors ensuring timely completion of facility tasks and work orders. The role supports Property Managers in repairs and investment planning within a facilities management scope.

You will handle inquiries, collect work orders, and maintain proper documentation while following defined procedures under supervision. Strong communication and organizational skills are essential.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Gather information to monitor performance and progress.
• File and organize work orders, proposals, and department files from vendors.
• Monitor off-site activities like waste disposal and recycling.
• Follow instructions and communicate clearly through memos and questions.
• Respond to common inquiries or complaints from clients and colleagues.
• Apply existing procedures to solve straightforward problems under supervision.

Skills

Communication

Organizational skills

Math skills

Follow routines

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.