Facilities & Reception Lead | Space, Safety & Admin

Jones Lang LaSalle, Inc.; Makati; On-site; PHP 335,000 - 580,000; Full time

Job summary

Jones Lang LaSalle, Inc. in Makati, Philippines, is seeking a Facilities Coordinator and Receptionist to support space planning, vendor management, building operations and safety.

You will oversee office services, greet visitors, manage meeting rooms, coordinate maintenance, and assist events while upholding JLL standards. This on-site role provides exposure to a broad facilities remit within a global real estate services company.

Responsibilities

• Maintain asset registers and track office equipment and furniture.
• Oversee facilities operations and strategy for the office/portfolio with layouts and floor plans.
• Lead space planning and workplace optimization with moves/adds/changes.
• Develop and implement facilities policies, procedures, and best practices.
• Manage vendor relationships, negotiate service contracts, and oversee multiple service providers.
• Conduct vendor performance reviews and ensure SLA compliance.
• Manage facilities budgets and cost optimization initiatives.
• Coordinate building maintenance, repairs, and reactive issues.
• Conduct regular facility inspections and safety checks.
• Manage access control, keys, and security systems.
• Oversee pantry, office supplies, and consumables; oversee preventive maintenance programs.
• Coordinate major building projects, refurbishments, and fit-outs.
• Manage building systems (HVAC, electrical, plumbing, fire safety).
• Ensure business continuity and emergency preparedness.
• Maintain first aid supplies and safety equipment; ensure compliance with regulations and JLL standards.
• Conduct risk assessments and implement safety improvements; manage incident reporting.
• Coordinate fire safety drills and emergency response procedures.
• Process facilities-related invoices and purchase orders; maintain documentation and records.
• Support office events and setup requirements.
• Greet visitors; manage registration and visitor passes; answer and direct calls.
• Manage meeting room bookings; handle mail, courier services, and deliveries.
• Maintain reception area cleanliness and signage; update displays.
• Coordinate catering and office supplies; support access card issuance.
• Serve as first point of contact for office inquiries and coordinate with security and management.
• Assist with office events, town halls, and room setup/breakdown; manage guest lists.

Job description

Jones Lang LaSalle, Inc. in Makati, Philippines, is seeking a Facilities Coordinator and Receptionist to support space planning, vendor management, building operations and safety.

You will oversee office services, greet visitors, manage meeting rooms, coordinate maintenance, and assist events while upholding JLL standards. This on-site role provides exposure to a broad facilities remit within a global real estate services company.