Business Support, Facilities Support

Jones Lang LaSalle, Inc.; Makati; On-site; PHP 335,000 - 580,000; Full time

Job summary

Jones Lang LaSalle, Inc. in Makati, Philippines, is seeking a Facilities Coordinator and Receptionist to support space planning, vendor management, building operations and safety.

You will oversee office services, greet visitors, manage meeting rooms, coordinate maintenance, and assist events while upholding JLL standards. This on-site role provides exposure to a broad facilities remit within a global real estate services company.

Responsibilities

• Maintain asset registers and track office equipment and furniture.
• Oversee facilities operations and strategy for the office/portfolio with layouts and floor plans.
• Lead space planning and workplace optimization with moves/adds/changes.
• Develop and implement facilities policies, procedures, and best practices.
• Manage vendor relationships, negotiate service contracts, and oversee multiple service providers.
• Conduct vendor performance reviews and ensure SLA compliance.
• Manage facilities budgets and cost optimization initiatives.
• Coordinate building maintenance, repairs, and reactive issues.
• Conduct regular facility inspections and safety checks.
• Manage access control, keys, and security systems.
• Oversee pantry, office supplies, and consumables; oversee preventive maintenance programs.
• Coordinate major building projects, refurbishments, and fit-outs.
• Manage building systems (HVAC, electrical, plumbing, fire safety).
• Ensure business continuity and emergency preparedness.
• Maintain first aid supplies and safety equipment; ensure compliance with regulations and JLL standards.
• Conduct risk assessments and implement safety improvements; manage incident reporting.
• Coordinate fire safety drills and emergency response procedures.
• Process facilities-related invoices and purchase orders; maintain documentation and records.
• Support office events and setup requirements.
• Greet visitors; manage registration and visitor passes; answer and direct calls.
• Manage meeting room bookings; handle mail, courier services, and deliveries.
• Maintain reception area cleanliness and signage; update displays.
• Coordinate catering and office supplies; support access card issuance.
• Serve as first point of contact for office inquiries and coordinate with security and management.
• Assist with office events, town halls, and room setup/breakdown; manage guest lists.

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator and Receptionist

Space & Asset Management

• Maintain asset registers and track office equipment and furniture
• Oversee overall facilities operations and strategy for the office/portfolio with office layouts and floor plan updates
• Lead space planning initiatives, workplace optimization, and utilization analysis with moves/adds/changes
• Develop and implement facilities policies, procedures, and best practices

Vendor Management

• Manage vendor relationships and negotiate service contracts
• Oversee multiple service providers (cleaning, security, maintenance, landscaping, pest control)
• Conduct vendor performance reviews and ensure compliance with SLAs
• Manage facilities budgets and cost optimization initiatives

Maintenance & Operations

• Coordinate building maintenance, repairs, and reactive issues
• Conduct regular facility inspections and safety checks
• Manage access control, keys, and security systems
• Oversee pantry supplies, office supplies, and consumables
• Oversee preventive and reactive maintenance programs
• Coordinate major building projects, refurbishments, and fit-outs
• Manage building systems (HVAC, electrical, plumbing, fire safety)
• Ensure business continuity and emergency preparedness

Health & Safety

• Maintain first aid supplies and safety equipment
• Ensure compliance with local regulations, building codes, and JLL standards
• Conduct risk assessments and implement safety improvements
• Manage incident reporting and corrective actions
• Coordinate fire safety drills and emergency response procedures

Administrative Support

• Process facilities-related invoices and purchase orders
• Maintain facilities documentation and records
• Support office events and setup requirements

Receptionist

Front Desk Operations

• Greet visitors and manage visitor registration/sign-in process
• Issue visitor passes and notify employees of guest arrivalsn o
• Answer and direct incoming calls professionally

Administrative Support

• Manage meeting room bookings and ensure rooms are prepared
• Handle incoming and outgoing mail, courier services, and package deliveries
• Maintain reception area cleanliness, presentation, and organization
• Update reception displays, signage, and communication boards

Office Support

• Coordinate catering orders for meetings and events
• Manage office supplies inventory for common areas
• Support access card issuance and management

Communication

• Serve as first point of contact for office inquiries
• Relay messages and communications to appropriate staff members
• Maintain visitor logs, contact directories, and emergency contact lists
• Coordinate with building security and management as needed

Event Support

• Assist with office events, town halls, and special functions
• Support room setup and breakdown for events
• Coordinate guest lists and RSVPs for office functions

Ad-hoc Duties

• Provide general administrative support to the facilities team
• Assist with office events and special projects as needed
• Support health and safety protocols (temperature checks, health declarations if required)

Location

On-site –Makati, Philippines

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.