Business Support, Facilities Support

Jones Lang LaSalle Incorporated; Makati; On-site; PHP 391,000 - 580,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Makati, Philippines is seeking a Facilities Coordinator and Receptionist to oversee space planning, assets, and day-to-day facilities operations for the office portfolio.

You will manage vendor relationships, safety checks, access control, maintenance, and reception duties, while coordinating events and ensuring a welcoming, well‑ordered workplace environment.

Qualifications

• Experience coordinating facilities operations and reception duties.
• Strong organizational and multitasking abilities.
• Knowledge of space planning, vendor management and safety protocols.

Responsibilities

• Maintain asset registers and track office equipment and furniture.
• Oversee facilities operations and strategy for the office/portfolio with layouts and floor plan updates.
• Lead space planning initiatives and workplace optimization with moves/adds/changes.
• Develop and implement facilities policies and best practices.
• Manage vendor relationships and negotiate service contracts.
• Oversee service providers (cleaning, security, maintenance, landscaping, pest control).
• Coordinate building maintenance, repairs, and safety checks.
• Manage access control, keys, and security systems.
• Oversee pantry supplies, office supplies, and consumables.
• Oversee preventive and reactive maintenance programs.
• Coordinate major building projects, refurbishments and fit-outs.
• Manage building systems (HVAC, electrical, plumbing, fire safety).
• Ensure business continuity and emergency preparedness.
• Maintain first aid supplies and safety equipment.
• Ensure compliance with local regulations, building codes, and JLL standards.
• Conduct risk assessments and implement safety improvements.
• Manage incident reporting and corrective actions.
• Coordinate fire safety drills and emergency response procedures.
• Process facilities-related invoices and purchase orders.
• Maintain facilities documentation and records.
• Support office events and setup requirements.
• Greet visitors and manage visitor registration/sign-in process.
• Issue visitor passes and notify employees of guest arrivals.
• Answer and direct incoming calls professionally.
• Manage meeting room bookings and ensure rooms are prepared.
• Handle incoming and outgoing mail, courier services, and package deliveries.
• Maintain reception area cleanliness, presentation, and organization.
• Update reception displays, signage, and communication boards.
• Coordinate catering orders for meetings and events.
• Manage office supplies inventory for common areas.
• Support access card issuance and management.
• Serve as first point of contact for office inquiries.
• Relay messages and communications to appropriate staff members.
• Maintain visitor logs, contact directories, and emergency contact lists.
• Coordinate with building security and management as needed.
• Assist with office events, town halls, and special functions.
• Support room setup and breakdown for events.
• Coordinate guest lists and RSVPs for office functions.
• Provide general administrative support to the facilities team.
• Assist with office events and special projects as needed.
• Support health and safety protocols (temperature checks, health declarations if required)

Skills

Facilities coordination

Reception duties

Space planning

Vendor management

Health & safety awareness

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator and Receptionist

Space & Asset Management

• Maintain asset registers and track office equipment and furniture
• Oversee overall facilities operations and strategy for the office/portfolio with office layouts and floor plan updates
• Lead space planning initiatives, workplace optimization, and utilization analysis with moves/adds/changes
• Develop and implement facilities policies, procedures, and best practices

Vendor Management

• Manage vendor relationships and negotiate service contracts
• Oversee multiple service providers (cleaning, security, maintenance, landscaping, pest control)
• Conduct vendor performance reviews and ensure compliance with SLAs
• Manage facilities budgets and cost optimization initiatives

Maintenance & Operations

• Coordinate building maintenance, repairs, and reactive issues
• Conduct regular facility inspections and safety checks
• Manage access control, keys, and security systems
• Oversee pantry supplies, office supplies, and consumables
• Oversee preventive and reactive maintenance programs
• Coordinate major building projects, refurbishments, and fit-outs
• Manage building systems (HVAC, electrical, plumbing, fire safety)
• Ensure business continuity and emergency preparedness

Health & Safety

• Maintain first aid supplies and safety equipment
• Ensure compliance with local regulations, building codes, and JLL standards
• Conduct risk assessments and implement safety improvements
• Manage incident reporting and corrective actions
• Coordinate fire safety drills and emergency response procedures

Administrative Support

• Process facilities-related invoices and purchase orders
• Maintain facilities documentation and records
• Support office events and setup requirements

Receptionist Front Desk Operations

• Greet visitors and manage visitor registration/sign-in process
• Issue visitor passes and notify employees of guest arrivals
• Answer and direct incoming calls professionally
• Manage meeting room bookings and ensure rooms are prepared
• Handle incoming and outgoing mail, courier services, and package deliveries
• Maintain reception area cleanliness, presentation, and organization
• Update reception displays, signage, and communication boards

Office Support

• Coordinate catering orders for meetings and events
• Manage office supplies inventory for common areas
• Support access card issuance and management

Communication

• Serve as first point of contact for office inquiries
• Relay messages and communications to appropriate staff members
• Maintain visitor logs, contact directories, and emergency contact lists
• Coordinate with building security and management as needed

Event Support

• Assist with office events, town halls, and special functions
• Support room setup and breakdown for events
• Coordinate guest lists and RSVPs for office functions

Ad-hoc Duties

• Provide general administrative support to the facilities team
• Assist with office events and special projects as needed
• Support health and safety protocols (temperature checks, health declarations if required)

Location: On‑site –Makati, Philippines

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

Jones Lang LaSalle (“JLL”) is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.