Facilities Officer

VXI Global Solutions; Pasay; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

VXI Global Solutions is seeking a Facilities Manager to oversee the site facilities team, coordinate with third party vendors, and ensure preventive maintenance is performed effectively. The role requires supervising staff, managing contracts, and coordinating safety and emergency response planning.

The successful candidate will work closely with the Site Facilities Manager, Legal & Compliance, and Asset Management to ensure compliance, cost control, and timely project delivery.

Qualifications

• 4-6 years relevant experience in facilities maintenance/building management
• 1-3 years supervisory experience
• 4-6 years business continuity planning experience
• 1-3 years asset management and inventories experience
• Completed Basic Occupational Safety and Health Training (BOSH)

Responsibilities

• Oversee schedule and performance of facilities staff and technicians
• Manage third party contractors and vendors (housekeeping and preventive maintenance)
• Supervise preventive maintenance in coordination with the facilities team
• Act as Site Safety Officer and Emergency Response Team Coordinator
• Coordinate with Legal & Compliance and Asset Manager for permits and contracts
• Respond to facilities requests and escalate as needed
• Assist in refurbishment/renovation projects within budget and timeline
• Conduct regular site inspections and ensure compliance with safety standards

Skills

Facilities management

Supervisory experience

Vendor management

Site safety coordination

Job description

• Manages and overlooks schedule and performance of Facilities Specialist, Facilities Assistant and Multi Skilled Technicians


• Manages Third Party Contractors and Vendors (Housekeeping and Preventive Maintenance Providers)


• Supervised Equipment Preventive Maintenance in coordination with Facilities Specialist or with the Facilities Assistant or with the Multi Skilled Technicians


• Acts as the Site Safety Officer and Emergency Response Team Coordinator and Assist site leader/s in the event of site emergency, ERT, or BCP

ADMINISTRATIVE AND REGULAR FUNCTIONS

A. SITE MANAGEMENT

• Regularly provide update to the Site Facilities Manager on the Monthly Utilities Consumption and Cost (Power, Water, A/C) – Monthly RepoRT


• Monitoring and Control of Facilities Supplies (Vending and Facilities) – Monthly Report. · Work with the Site Facilities Manager in forecasting budget and accrual of utilities, supplies and maintenance


• Create, improve and provide input on facilities procedures and policy in coordination with Legal & Compliance Team


• Together with the Site Facilities Manager, regularly reviews contracts (lease, preventive maintenance and repair, and vendor), service level agreements and ensures the firms best value for money. Ensures full maintenance is being carried out where necessary and ensures that repairs are prompt


• Assist the Asset Manager, Legal Team and Site Facilities Manager in processing of all needed government permits as per compliance from different government agencies (local government, Barangay, DOLE, BIR, PEZA, and etc)


• Point of contact with other departments for any facilities related problems or escalations and Responds quickly to facilities requests via e-mail and updates requestor as to request status


• Performs daily walk through and inspection of building facility for defects and arrange/schedule repairs when necessary


• Available to be on-call 24/7 (for night, weekend, and holiday) for facility major issues or any escalation


• Assist the Site Facilities Manager in Planning and Oversees refurbishment / renovation projects within timescales and budge


• ts.Performs other duties as required.

B. STAFF MANAGENT

• Responsible for the supervision and development of facilities staff including manning, rotation of shifts, holiday planning, appraisals, and training

C. SECURITY AND SAFETY

• Coordinates with Security Team on Security and Safety issues and requirements. · Oversees all company policies and building rules and regulations are proactively implemented and supported


• Continually assesses the site to be more safe and efficient through continuous improvement and cost saving measures including driving energy conservation and utilities expenses reduction

Requirents:

• At least 4 - 6 years relevant experience in facilities maintenance with building/property management


• At least 1 - 3 years of Supervisory Experience


• At least 4-6 years in business continuity planning experience


• At least 1 - 3 years in experience handling asset management and inventories of company equipments, furniture’s, and the like


• Attended and Completed Basic Occupational Safety and Health Training (BOSH).