Executive - Facilities and Admin

Omega Healthcare Management Services Inc.; Metro Manila; On-site; PHP 420,000 - 620,000; Full time

Job summary

Omega Healthcare Management Services Inc. seeks a Facilities and Administration Officer to ensure efficient operation, maintenance, and safety of the office in a BPO environment.

This role supports business continuity, asset management, and employee productivity by delivering timely facilities and general services support. You will monitor daily facilities, coordinate with service providers, manage office supplies and contracts, supervise cleaning, and assist with events and onboarding.

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, or related field.
• At least 2 years of experience in facilities, general services, or administrative support in a BPO setting preferred.
• Knowledge of local building codes and safety standards.
• Strong vendor coordination, negotiation, and documentation skills.
• Basic knowledge in MS Office and CMMS.
• Good interpersonal, organizational, and problem-solving abilities.
• Willing to work on a shifting schedule, weekends, or holidays when needed.

Responsibilities

• Monitor daily operation of office facilities, including HVAC, lighting, electrical, plumbing, travel (if any) and security systems.
• Coordinate with service providers for preventive and corrective maintenance activities.
• Conduct regular inspections to identify hazards, maintenance issues, or any workplace improvement needs.
• Assist in the planning and execution of office fit-outs, and workstation configuration.
• Support health, safety, and emergency response measures in compliance with RA 11058 (OSH Law).
• Oversee office supplies inventory, procurement, and issuance of consumables and equipment.
• Manage office utilities, lease contracts, permits, and renewals (e.g., PEZA, LGU, DOLE, BIR).
• Supervise janitorial services to ensure cleanliness and operational efficiency.
• Assist in company events, logistics for onboarding, and other employee welfare activities.
• Maintain records of office assets, tagging, tracking, and regular inventory audits.
• Liaise with building administration and vendors for repairs, improvements, and emergencies.
• Evaluate and process service contracts, renewals, and vendor performance.
• Monitor adherence to workplace safety, sanitation, and security policies.
• Prepare and submit monthly facilities/cost reports; aid in audits and inspections.

Skills

Interpersonal skills

Organizational skills

Problem-solving

Vendor coordination

Negotiation

Documentation

Education

Bachelor’s degree in Facilities Management, Engineering, or related field

Tools

CMMS

MS Office

Job description

Job Summary:

The Facilities and Administration Officer ensures the efficient operation, maintenance, and safety of the company’s physical workspace and administrative services. This role supports business continuity, workplace compliance, asset management, and employee productivity by delivering timely and cost-effective facilities and general services support in a BPO environment.

Key Responsibilities:

Facilities Management:

- Monitor daily operation of office facilities, including HVAC, lighting, electrical, plumbing, travel (if any) and security systems.

- Coordinate with service providers for preventive and corrective maintenance activities.

- Conduct regular inspections to identify hazards, maintenance issues, or any workplace improvement needs.

- Assist in the planning and execution of office fit-outs, and workstation configuration.

- Support the implementation of health, safety, and emergency response measures in compliance with RA 11058 (OSH Law).

Administrative Support:

- Oversee office supplies inventory, procurement, and issuance of consumables and equipment.

- Manage office utilities, lease contracts, permits, and renewals (e.g., PEZA, LGU, DOLE, BIR).

- Supervise janitorial services to ensure cleanliness and operational efficiency.

- Assist in company events, logistics for onboarding, and other employee welfare activities.

Vendor and Asset Management:

- Maintain records of office assets, including tagging, tracking, and regular inventory audits.

- Liaise with building administration and third-party vendors for repairs, improvements, and emergency concerns.

- Conduct timely evaluation and processing of service contracts, renewals, and vendor performance.

Compliance and Reporting:

- Monitor adherence to company and regulatory policies related to workplace safety, sanitation, and security.

- Prepare and submit monthly reports related to facilities conditions, costs, incidents, and projects.

- Assist in coordinating audits and inspections (internal, client, LGU, DOLE, etc.).

Qualifications:

- Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field.

- At least 2 years of experience in facilities, general services, or administrative support, preferably in a BPO setting.

- Knowledge of local building codes and safety standards

- Strong vendor coordination, negotiation, and documentation skills.

- Basic knowledge in MS Office and facility management systems (e.g., CMMS).

- Good interpersonal, organizational, and problem-solving abilities.

- Willing to work on a shifting schedule, weekends, or holidays when needed.