Facilities Coordinator | Taguig

Sodexo On- Site Services Philippines, Inc.; Taguig; Hybrid; PHP 391,000 - 580,000; Full time

Job summary

Sodexo On- Site Services Philippines, Inc. oversees facilities management and administrative support on site.

The role involves supervising Service Desk Officers, mail room staff and sub-contractors, coordinating room reservations, and managing key and car park registers to ensure seamless client operations. Beyond operations, responsibilities include assisting the Facilities Manager, handling documents, consolidating time sheets and vendor invoices, and maintaining procurement inventories.

Qualifications

• Experience in facilities management.
• Strong verbal and written communication skills.
• Good interpersonal skills.
• Proficient in computer applications.
• Understanding of contract obligations.
• Knowledge in preparation and monitoring of budgets.

Responsibilities

• Supervise Service Desk Officers, Mail Room Staff and sub-contractors (catering).
• Facilitate room reservation requests.
• Maintain key assignment register and facilitate requests for key issuance.
• Manage car park register and coordinate with client and building management.
• Maintain procurement inventory of supplies and related records.
• Assist Facilities Manager and act as deputy in his/her absence.
• Serve as documents controller for the department.
• Consolidate personnel time sheets and submit to HR on time.
• Process vendor monthly billings.
• Consolidate monthly sales report from food vendor and submit to FM.
• Maintain inventory of office supplies and facilitate procurement.
• Participate in drills initiated by client/building administration.
• Perform other functions as deemed by FM.

Skills

Facilities management

Communication skills

Interpersonal skills

Computer literacy

Contract management

Budget monitoring

Tools

MS Office

Job description

KEY RESPONSIBILITIES:

Soft Services

• Supervise Service Desk Officers, Mail Room Staff and sub-contractors (catering).
• Facilitate room reservation requests.
• Maintain key assignment register and facilitate requests for key issuance.
• Manage car park register and ensure that all are updated and properly coordinated with the client and the building management.
• Maintain procurement inventory of supplies and other related records (e.g. consumption, etc.).

Administrative

• Assist the Facilities Manager and act as deputy in his/her absence.
• Function as documents controller of the department.
• Consolidate personnel time sheets and ensure that these are submitted to HR on time.
• Process vendor’s monthly billings.
• Consolidate monthly sales report from food vendor and submit this to FM.
• Maintain inventory of office/other supplies as may be required by Sodexo employee assigned on-site, and facilitate procurement.

• Participate in drills initiated by the client / building administration.
• Perform other functions as may be deemed necessary by the FM.

Key Competencies:

• Has management and organizational skills, preferably with background in facilities management.
• Good verbal and written communication skills.
• Good interpersonal skills.
• Knowledgeable in computer applications.
• Understand contract obligations.
• Knowledge in preparation and monitoring of monthly and annual operating expense budgets.