Facilities Coordinator

Jones Lang LaSalle Property Consultants Pte Ltd; Taguig; On-site; PHP 279,000 - 424,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd is seeking a Facilities Coordinator to provide onsite support and partner with Facilities Management in day-to-day operations. The role focuses on maintaining building standards, supporting administrative tasks, and ensuring client satisfaction through efficient coordination of services and vendors.

Key responsibilities include conducting site inspections, assisting with procurement, and coordinating front desk duties while upholding safety and

Qualifications

• Strong organizational and coordination skills.
• Attention to detail and proactive problem-solving.
• Good communication and stakeholder management abilities.
• Basic knowledge of facilities management and safety practices.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Support Facilities Management in all facilities-related operations and activities.
• Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained.
• Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency.
• Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs).
• Provide administrative support to the facilities team, including documentation and reporting.
• Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments.
• Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization.
• Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements.
• Support procurement processes, including sourcing and coordinating vendors and service providers when required.
• Ensure compliance with workplace safety standards and procedures and help implement and maintain health and safety programs.

Skills

Organizational skills

Coordination skills

Attention to detail

Communication

Stakeholder management

Facilities management knowledge

Safety practices knowledge

Job description

The Facilities Coordinator provides onsite support and acts as a key partner to Facilities Management in ensuring smooth day-to-day operations. This role is responsible for maintaining building standards, supporting administrative functions, and ensuring client satisfaction through efficient coordination of services and vendors.

Key responsibilities

Support Facilities Management in all facilities-related operations and activities

Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained

Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency

Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs)

Provide administrative support to the facilities team, including documentation and reporting

Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments

Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization

Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements

Support procurement processes, including sourcing and coordinating vendors and service providers when required

Ensure compliance with workplace safety standards and procedures and help implement and maintain health and safety programs

About you

Strong organizational and coordination skills

Attention to detail and proactive problem-solving

Good communication and stakeholder management abilities

Basic knowledge of facilities management and safety practices

Ability to manage multiple tasks and prioritize effectively

About us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability