Facilities Coordinator

cxperts; Bonifacio; On-site; PHP 240,000 - 360,000; Full time

Job summary

cxperts is seeking a Facilities Coordinator to ensure smooth operation, maintenance, and safety of the workspace. You will coordinate repairs, manage vendors, and support workplace initiatives to foster a productive environment.

The role covers facilities management, vendor relations, health and safety compliance, space planning, and budget tracking to support day-to-day operations. Graveyard shift availability and onsite work are required.

Qualifications

• 2+ years in facilities coordination or office management.
• Willing to work onsite.
• Willing to work Graveyard Shift.
• Strong vendor management and safety/compliance awareness.

Responsibilities

• Facilities Management: monitor and maintain office facilities, equipment, and common areas for cleanliness and functionality.
• Vendor & Service Coordination: manage relationships with service providers and negotiate contracts to ensure compliance.
• Health & Safety Compliance: ensure adherence to local health, safety, and environmental regulations and report hazards.
• Space Planning & Office Support: assist with office layout planning, seating arrangements, and moves; support facility-related requests.
• Budget & Inventory Management: track facility expenses and maintain office supplies and equipment inventory.

Skills

Organizational skills

Multitasking

Communication

Vendor management

MS Office

Facilities software

Education

Bachelor's degree

Tools

Facilities management software

Job description

Job Description:

Position Summary

The Facilities Coordinator is responsible for ensuring the smooth operation, maintenance, and safety of the organization’s physical workspace. This role involves coordinating repairs, managing vendors, overseeing office services, and supporting workplace initiatives to create a productive and compliant environment for employees.

Key Responsibilities

• Facilities Management:

  • Monitor and maintain office facilities, equipment, and common areas to ensure cleanliness and functionality.
  • Coordinate preventive maintenance and repairs with internal teams and external vendors.

• Vendor & Service Coordination:

  • Manage relationships with service providers (cleaning, security, utilities, etc.).
  • Negotiate contracts and ensure compliance with service agreements.

• Health & Safety Compliance:

  • Ensure adherence to local health, safety, and environmental regulations.
  • Conduct regular inspections and report hazards or issues promptly.

• Space Planning & Office Support:

  • Assist with office layout planning, seating arrangements, and moves.
  • Support employees with facility-related requests and troubleshoot issues.

• Budget & Inventory Management:

  • Track facility expenses and assist in budget preparation.
  • Maintain inventory of office supplies and equipment.

Qualifications

• Education: Bachelor’s degree in Facilities Management, Business Administration, or related field (preferred).
• Experience: 2+ years in facilities coordination or office management.
• Willing to work onsite
• Willing to work on Graveyard Shift
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and vendor management skills.
  • Proficiency in MS Office and familiarity with facilities management software.

Key Competencies

• Problem-solving and attention to detail.
• Ability to work independently and collaboratively.
• Customer service mindset with a proactive approach.