Facilities Coordinator

Nearsol; Manila; On-site; PHP 334,800 - 558,000; Full time

Job summary

Nearsol in Manila is seeking a Facilities Coordinator responsible for the smooth operation and maintenance of the workplace environment. This role includes coordinating repairs, overseeing vendors, and ensuring compliance with health and safety regulations. The ideal candidate has a bachelor's degree in Facilities Management or Business Administration and at least 2 years of experience in facilities coordination. Strong organizational skills and proficiency in MS Office are essential for success in this position.

Qualifications

• 2+ years in facilities coordination or office management.

Responsibilities

• Monitor and maintain office facilities, equipment, and common areas.
• Coordinate preventive maintenance and repairs.
• Manage relationships with service providers.
• Ensure adherence to local health and safety regulations.
• Conduct regular inspections and report hazards.

Skills

Strong organizational and multitasking abilities

Excellent communication and vendor management skills

Proficiency in MS Office

Familiarity with facilities management software

Problem-solving and attention to detail

Customer service mindset

Education

Bachelor’s degree in Facilities Management or Business Administration

Job description

The Facilities Coordinator is responsible for ensuring the smooth operation, maintenance, and safety of the organization’s physical workspace. This role involves coordinating repairs, managing vendors, overseeing office services, and supporting workplace initiatives to create a productive and compliant environment for employees.

Key Responsibilities Facilities Management:

• Monitor and maintain office facilities, equipment, and common areas to ensure cleanliness and functionality.
• Coordinate preventive maintenance and repairs with internal teams and external vendors.
• Manage relationships with service providers (cleaning, security, utilities, etc.).
• Negotiate contracts and ensure compliance with service agreements.
• Health & Safety Compliance: Ensure adherence to local health, safety, and environmental regulations.
• Conduct regular inspections and report hazards or issues promptly.

Space Planning & Office Support:

• Assist with office layout planning, seating arrangements, and moves.
• Support employees with facility-related requests and troubleshoot issues.

Budget & Inventory Management:

• Track facility expenses and assist in budget preparation. Maintain inventory of office supplies and equipment.

Qualifications Education:

• Bachelor’s degree in Facilities Management, Business Administration, or related field (preferred).
• Experience: 2+ years in facilities coordination or office management.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and vendor management skills.
• Proficiency in MS Office and familiarity with facilities management software.
• Key Competencies Problem-solving and attention to detail.
• Ability to work independently and collaboratively.
• Customer service mindset with a proactive approach.