Facilities Assistant

ibex; Philippines; On-site; PHP 223,000 - 335,000; Full time

Job summary

ibex is seeking a Facilities Admin Assistant to oversee day-to-day maintenance coordination across building systems, ensuring safety and smooth operations at the site in the Philippines.

You will assist in inspecting HVAC, electrical, plumbing, UPS, CCTV, and other systems, maintain maintenance records, coordinate with vendors, and support space planning and office setup as needed. Strong communication and detail-oriented work style are essential.

Qualifications

• Technical certification in Engineering, Facilities Management or related field.
• 1–2 years of experience in facilities or building maintenance.
• Basic knowledge of HVAC, electrical and plumbing systems.
• Familiarity with preventive maintenance processes and safety standards.
• Good communication and coordination abilities.
• Proficient in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Assist in the daily inspection and monitoring of building facilities, including HVAC, electrical, plumbing, and other systems.
• Coordinate and follow up on preventive maintenance schedules and corrective repairs.
• Support vendor coordination, including access, supervision, and work completion validation.
• Maintain records of maintenance activities, service reports, and facility documentation.
• Assist in monitoring utility consumption and report any irregularities.
• Respond to facility-related requests, incidents, and emergencies in a timely manner.
• Ensure compliance with safety standards, company policies, and regulatory requirements.
• Conduct routine walkthroughs to identify issues and recommend corrective actions.
• Assist in inventory management of tools, equipment, and consumables.
• Support office setup, workstation moves, and space planning activities.

Skills

Attention to detail

Problem-solving

Multitasking

Customer service orientation

Team player

Coordination skills

Basic troubleshooting

Education

Technical certification in Engineering, Facilities Management

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Overview

The Facilities Admin Assistant will oversee the day-to-day monitoring and implement preventive and corrective maintenance of the facilities' Electrical, Mechanical, Sanitary/Plumbing, UPS, CCTV, Security Access, and Fire Detection and Alarm Systems to ensure safety and maintain the site.

Responsibilities

Key Responsibilities

• Assist in the daily inspection and monitoring of building facilities, including HVAC, electrical, plumbing, and other systems
• Coordinate and follow up on preventive maintenance schedules and corrective repairs
• Support vendor coordination, including access, supervision, and work completion validation
• Maintain records of maintenance activities, service reports, and facility documentation
• Assist in monitoring utility consumption (electricity, water) and report any irregularities
• Respond to facility-related requests, incidents, and emergencies in a timely manner
• Ensure compliance with safety standards, company policies, and regulatory requirements
• Conduct routine walkthroughs to identify issues and recommend corrective actions
• Assist in inventory management of tools, equipment, and consumables
• Support office setup, workstation moves, and space planning activities

Skills and Competencies

• Attention to detail and problem-solving skills
• Ability to multitask and prioritize workload
• Customer service-oriented mindset
• Basic troubleshooting and technical understanding
• Team player with strong coordination skills

Working Conditions

• May require shifting schedules depending on operational needs
• Occasional physical tasks such as lifting, inspection, and movement within the facility
• Exposure to maintenance and operational environments

Qualifications

• Technical certification in Engineering, Facilities Management, or a related field (preferred)
• At least 1–2 years of experience in facilities, building maintenance, or a similar role
• Basic knowledge of building systems (HVAC, electrical, plumbing)
• Familiarity with preventive maintenance processes and safety standards
• Good communication and coordination abilities
• Proficient in Microsoft Office (Excel, Word, Outlook)