Facilities Assistant

IBEX Global Solutions (Philippines) Inc.; Muntinlupa; On-site; PHP 201,000 - 335,000; Full time

Job summary

IBEX Global Solutions (Philippines) Inc. is seeking a Facilities Admin Assistant to oversee daily monitoring and preventive/corrective maintenance of building systems to ensure safety and reliable operation.

You will inspect HVAC, electrical, plumbing and related equipment, coordinate maintenance schedules, assist in vendor coordination, and maintain accurate records. The role requires strong organizational skills, attention to detail, and effective communication within a service-focused

Qualifications

• Technical certification in Engineering or Facilities Management preferred.
• 1–2 years in facilities, building maintenance, or similar roles.
• Basic knowledge of HVAC, electrical, and plumbing systems.
• Familiarity with preventive maintenance processes and safety standards.
• Good communication and coordination abilities.
• Proficient in Excel, Word, and Outlook.

Responsibilities

• Assist in daily inspection and monitoring of building facilities.
• Coordinate preventive maintenance schedules and repairs.
• Support vendor coordination, including access, supervision, and work completion validation.
• Maintain records of maintenance activities, service reports, and facility documentation.
• Assist in monitoring utility consumption and report irregularities.
• Respond to facility-related requests, incidents, and emergencies promptly.
• Ensure compliance with safety standards and regulations.
• Conduct routine walkthroughs to identify issues and recommend corrective actions.
• Assist in inventory management of tools and consumables.
• Support office setup, workstation moves, and space planning activities.

Skills

Attention to detail

Multitasking

Customer service

Troubleshooting

Teamwork

Education

Technical certification

Tools

Microsoft Office

Job description

Overview

The Facilities Admin Assistant will oversee the day-to-day monitoring and implement preventive and corrective maintenance of the facilities' Electrical, Mechanical, Sanitary/Plumbing, UPS, CCTV, Security Access, and Fire Detection and Alarm Systems to ensure safety and maintain the site.

Responsibilities

Key Responsibilities

• Assist in the daily inspection and monitoring of building facilities, including HVAC, electrical, plumbing, and other systems
• Coordinate and follow up on preventive maintenance schedules and corrective repairs
• Support vendor coordination, including access, supervision, and work completion validation
• Maintain records of maintenance activities, service reports, and facility documentation
• Assist in monitoring utility consumption (electricity, water) and report any irregularities
• Respond to facility-related requests, incidents, and emergencies in a timely manner
• Ensure compliance with safety standards, company policies, and regulatory requirements
• Conduct routine walkthroughs to identify issues and recommend corrective actions
• Assist in inventory management of tools, equipment, and consumables
• Support office setup, workstation moves, and space planning activities

Skills and Competencies

• Attention to detail and problem-solving skills
• Ability to multitask and prioritize workload
• Customer service-oriented mindset
• Basic troubleshooting and technical understanding
• Team player with strong coordination skills

Working Conditions

• May require shifting schedules depending on operational needs
• Occasional physical tasks such as lifting, inspection, and movement within the facility
• Exposure to maintenance and operational environments

Qualifications

• Technical certification in Engineering, Facilities Management, or a related field (preferred)
• At least 1-2 years of experience in facilities, building maintenance, or a similar role
• Basic knowledge of building systems (HVAC, electrical, plumbing)
• Familiarity with preventive maintenance processes and safety standards
• Good communication and coordination abilities
• Proficient in Microsoft Office (Excel, Word, Outlook)