Facilities Assistant

Ador's Bakeshop; Marikina; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

HMO coverage upon regularization

Allowances

Career growth: Opportunity to work in

Job summary

Ador's Bakeshop is seeking a Facilities and Admin Assistant to support multiple bakery and restaurant branches. You will coordinate facilities, monitor equipment, manage maintenance requests, and liaise with contractors and suppliers while providing purchasing support.

The role requires regular coordination across branches, with occasional travel to different locations. A bachelor’s degree and 1–2 years in facilities or admin is expected.

Qualifications

• Bachelor's degree or college diploma in a relevant field.
• 1–2 years of experience in facilities, administration, maintenance coordination, purchasing, or a similar role.
• Experience supporting multiple branches, retail stores, restaurants, bakeries, or multi-site operations is an advantage.
• Good knowledge of basic building, facility, equipment, and maintenance requirements.
• Strong coordination, organization, and follow-up skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office / Google Workspace, particularly Excel or Google Sheets.
• Willing to travel between branches as required.

Responsibilities

• Coordinate branch facilities and maintenance requirements across multiple locations.
• Prepare and monitor preventive maintenance schedules for equipment, facilities, and operational assets.
• Document, prioritize, and follow up on repair and maintenance requests from multiple branches.
• Coordinate with contractors, technicians, service providers, and suppliers for repairs and maintenance.
• Monitor the condition and functionality of equipment, fixtures, facilities, and other assets.
• Coordinate urgent and emergency maintenance to minimize disruptions.
• Conduct regular branch inspections and report facility concerns.
• Follow up on outstanding repairs until completion and turnover.
• Monitor utility requirements and coordinate with providers.

Skills

Coordination

Organization

Communication

Interpersonal skills

Travel flexibility

Education

Bachelor's degree in Business Administration / Facilities Management / Engineering / Operations Management

Tools

Microsoft Excel

Google Workspace

Google Sheets

Job description

About the role

We are looking for a Facilities and Admin Assistant to support the smooth, safe, and efficient operations of our multiple bakery and restaurant branches. The role will be responsible for coordinating branch facilities and maintenance requirements, monitoring equipment and utilities, managing maintenance requests, coordinating with contractors and suppliers, and providing administrative and purchasing support. This position requires regular coordination with different branches and occasional travel to branch locations.

Key responsibilities

• Coordinate branch facilities and maintenance requirements across multiple locations.
• Prepare and monitor preventive maintenance schedules for equipment, facilities, and other operational assets.
• Receive, document, prioritize, and follow up on repair and maintenance requests from multiple branches.
• Coordinate with contractors, technicians, service providers, and suppliers for repairs, preventive maintenance, and other facility-related requirements.
• Monitor the condition and functionality of equipment, fixtures, facilities, and other branch assets.
• Coordinate urgent and emergency maintenance requirements to minimize operational disruptions.
• Conduct regular branch inspections and report facility appearance, equipment, safety, and maintenance concerns.
• Follow up on outstanding repair and maintenance issues until completion and proper turnover.
• Monitor branch electricity, water, internet, and other utility requirements and coordinate concerns with appropriate providers.
• Assist in monitoring utility consumption and identify unusual increases or potential operational issues.

About you

• Bachelor's degree or college diploma in Business Administration, Facilities Management, Engineering, Operations Management, or a related field.
• At least 1–2 years of experience in facilities, administration, maintenance coordination, purchasing, or a similar role.
• Experience supporting multiple branches, retail stores, restaurants, bakeries, or other multi-site operations is an advantage.
• Good knowledge of basic building, facility, equipment, and maintenance requirements.
• Strong coordination, organization, and follow-up skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office / Google Workspace, particularly Excel or Google Sheets.
• Able to maintain accurate records and handle multiple requests simultaneously.
• Willing to travel between branches as required.
• A valid driver's license is an advantage.

Benefits

• HMO coverage upon regularization
• Allowances
• Career growth: Opportunity to work in a growing multi-branch bakery and restaurant business