Facilities Admin & Vendor Management Specialist

ServiceFirst; Muntinlupa; On-site; PHP 279,000 - 391,000; Full time

Job summary

ServiceFirst is seeking an Admin Facilities Associate to support operations at our Manila site. You will report to the Admin & Facilities Supervisor and act as the main contact for vendors, contracts, and payments. The ideal candidate has 1+ year in facilities or admin roles and strong communication.

Duties include coordinating maintenance, inspections, housekeeping, utilities monitoring, and weekly reporting. Ensure safety compliance and handle confidential information.

Qualifications

• At least 1 year in facilities or admin roles.
• Experience with vendor management and contract administration.
• Strong written and verbal communication.
• Ability to handle confidential information.

Responsibilities

• Coordinate maintenance, inspections, and housekeeping activities.
• Manage vendor relations and contract documentation.
• Oversee payments and procurement related to facilities.
• Monitor utilities and safety compliance; report risks.
• Prepare weekly reports and present updates to leadership.
• Support visitor and client coordination on-site.

Skills

Vendor management

Contract management

Facilities administration

Communication

Tools

Word

Excel

PowerPoint

Job description

ServiceFirst is seeking an Admin Facilities Associate to support operations at our Manila site. You will report to the Admin & Facilities Supervisor and act as the main contact for vendors, contracts, and payments. The ideal candidate has 1+ year in facilities or admin roles and strong communication.

Duties include coordinating maintenance, inspections, housekeeping, utilities monitoring, and weekly reporting. Ensure safety compliance and handle confidential information.