Export Planner: Shipments, Docs & Global Coordination

Universal Robina Corporation; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Universal Robina Corporation is seeking an Export Assistant to support bookings, container placements, and the timely processing of export shipments from origin to destination.

The role requires a customs-related education, at least 1 year in exports or logistics, and proficiency in Excel, with Power BI as a plus; deployment to Libis, QC.

Qualifications

• Graduate of customs-related course with export focus.
• At least 1 year of experience in exports/logistics.
• Proficiency in Excel; Power BI knowledge a plus.
• Strong coordination, shipping, deployment and documentation skills.

Responsibilities

• Manage booking of shipments and container placements with flexible schedules.
• Prepare shipping documents (Invoice, Packing List, Bill of Lading) per requirements.
• Monitor shipments to ensure invoicing by Conso Warehouse/Plant DC.
• Upload PH invoices to GE and GE to customer for BIR requirements.
• Process and file government certificates and permits.
• Collaborate with internal and external customers.

Skills

Coordination

Shipping documentation

Documentation

Education

Customs related course (Exportation)

Operations Management

Logistics

Supply Chain

Tools

Excel

Power BI

Job description

Department

Exports Planning

Employee Type

Probationary

Grow Beyond UR Job with URC!

Create UR journey in a workplace where your growth goes beyond UR job. Thrive in an environment filled with fun, collaboration, and fulfillment as we delight everyone with good food choices.

Universal Robina Corporation is looking for an Export Assistant.

An Export Assistant Responsible for booking of shipments (booking to forwarders/shipping lines, allocation of transport), monitoring & ensuring timely processing of outgoing sea shipments (including customs entry for export cargo clearance) and incoming (for return shipments); monitor & ensure invoicing of shipments; processing of export shipping documentation in compliance with customer requirements and regulations both in port of origin & port of destination (invoicing, internal & external documents, negotiation of Letter of Credit documents with the Bank and sending of documents to Sales & Customers); and preparing & filing of Government certificates and permits.

What are the Roles and Responsibilities?

• Manage booking of shipments, container placements (empty and loaded) and loading schedule with flexibility to suit various business needs.
• Prepare, process and gather required shipping documents for all Global export transactions such as Commercial Invoice, Packing List, Bill of Lading and others in compliance with customer requirements and regulations both in port of origin & port of destination.
• Monitor and ensure shipments are invoice by Conso Warehouse/Plant DC.
• Upload invoices of PH to GE and GE to Customer in SharePoint and Teams for BIR requirements.
• Process and file all Government certificates and permits.
• Collaborate and coordinate with internal customers
  
  

6.1 Conso Warehouse/Plant DC

6.2 Quality Assurance (COA) and others

6.3 Supply Planner (stocks status, post production status, transfer of stocks status)

6.4 ITO Sales & Order Management Team (proforma invoice & config

6.5 Technology (Technical Documents – process flow-chart/Nutrifacts/ Ingredients Declaration & others),

6.6 Commercial Finance (error in Transfer Pricing etc)

6.7 Corporate Legal (Documents Authentication if needed)

6.8 GoGBS weekly submission of documents for ITO to pay PH

• Collaborate w/ external customer
  
  

7.1 Exports Buyers worldwide for hipping & documentation concerns

7.2 Shipping Lines (depends on Buyers and contracts w/ shipping lines (change monthly)

7.3 Brokers & Forwarders

7.4 Government Affairs (Bureau of Customs, DOH Bureau of Quarantine, DTI Coffee Exports, PCCI – Philippine Chamber of Commerce (CO/ CIPL), Department of Agriculture (as needed), DFA (authentication & red ribbon of documents), & ME Embassy (as needed)

What are the Qualifications?

• Graduate of Customs related course (Exportation), Operations Management, Logistics, Supply Chain
• At least 1 year experience
• Good to advance in excel
• Advantage: Power BI knowledge
• Good in coordination, shipping, deployment and documentation
• Willing to be deployed in Libis, QC
  
  

Apply with us today and join us in delighting our employees, customers, consumers, and communities with good food choices!

NOTE: Universal Robina Corporation does not collect fees throughout our recruitment process and does not collaborate with any travel agency or third party to provide accommodation or other services to job applicants. All URC recruitment processes happen in our respective offices or plants. Recruitment processes are only carried out by our Talent Acquisition teams with an official corporate email address.

Experience Range Range (Years)

1 - 3 years

Job posted on

2026-08-10