Import Associate

Universal Robina Corporation; Quezon City; Hybrid; PHP 240,000 - 360,000; Full time

Job summary

Universal Robina Corporation is seeking an Import Associate (Reliever) to support Bills Payment, import certificate renewals, and SAP-based refunds across URC and affiliates. This role collaborates with BU Legal, Accounting, brokers, and logistics partners to ensure timely and accurate processing.

You will manage bills payments, investigate discrepancies, and coordinate with ASPEN, Treasury, and shipping lines to secure CRO releases and maintain vendor relations.

Qualifications

• Advanced MS Office skills with strong Excel experience.
• Ability to analyze large data sets and draw actionable insights.
• Strong communication and negotiation abilities.
• Keen attention to details and high organization.
• Ability to collaborate with cross-functional teams.

Responsibilities

• Bills Payment and Relationship Management across URC units and affiliates.
• Data analysis, reconciliation and dispute resolution for invoices.
• Timely renewal of Import Certificate of Registration and Accreditation.
• Container Deposit Refund processing and SAP closure.
• System enhancements and automation with file management and integration efforts.

Skills

Attention to detail

Cross-functional collaboration

Data analysis

Communication skills

Negotiation skills

Problem-solving

Presentation skills

Willing to Work onsite/hybrid

Tools

MS Office

Excel

Job description

Grow Beyond UR Job with URC!

Create UR journey in a workplace where your growth goes beyond UR job. Thrive in an environment filled with fun, collaboration, and fulfillment as we delight everyone with good food choices.

Universal Robina Corporation is looking for an Import Associate (Reliever).

The Bills Payment and Compliance Associate have 3 major functions: Bills Payment of IMPEX vendors; Renewal of Import Certificate of Registration and Accreditation and Container Deposit Refund for URC and affiliates:

1. Bills Payment and Relationship Management
   • a. Process, validate and monitor bills payment transactions across business units of URC including affiliates like RLC, CHIC, VURC and NURC
   • b. Review, approve and ensure timely and accurate settlement of payments to all IMPEX vendors not limited to shipping lines, port operators, forwarders, truckers and brokers.
   • c. Ensures the company maintains good relationships with vendors and avoids late fees or service disruptions.
2. Data Analysis, Reconciliation and Dispute Resolution
   • a. Analyze, investigate, collaborate and resolve discrepancies on invoices and attend to customer complaints.
   • b. Collaborates with ASPEN, Treasury, RBank on issues related to late check release and rejected invoices. Monitors posting of payment to vendors portal especially shipping lines for immediate CRO release and Credit line maintenance.
   • c. Gather all relevant documents, collaborate and analyze data for claims and refund of overpayment charges with shipping lines
3. Timely annual renewal of Import Certificate of Accreditation and Registration of 7 business units
   • a. Gathering of required documents in collaboration with BU Legal and Accounting, plant personnel, broker, etc.
   • b. Submission of completed documents at least 1 month before its expiry in collaboration with broker for the legwork and resolve all issues, if any, with BOC.
4. Container Deposit Refund and Closure in SAP
   • a. Collaborating with shipping lines, forwarders, brokers and truckers for completion of required refund documents.
   • b. Initiate simple negotiations on check replacement fee waiver or discount and refund requirements.
   • c. Reconcile and follow up until refund is deposited to BU bank account and ensure proper documentation for closure of floating transactions in SAP by ASPEN GA/AP.
5. System Enhancements and Automation with file management
   • a. Participate in system upgrades, testing, and implementation of new billing tools (OCR with ICTSI and possible expansion to shipping lines)
   • b. Work with IT, Treasury and ASPEN to provide alternative payment option to CMS using PESONET facility
   • c. Collaborate with Logistics vendors to identify bank used, conduct validation and gather feedback once PESONET is implemented and share this info to the team.
   • d. Act as liaison for 3rd party file management, IRON Mountain, monitor docs for retrieval or disposal.

What are the Qualifications?

1. Advance knowledge in MS Office - Word, PowerPoint especially Excel
2. Has keen attention to details, highly organized and process-oriented
3. Ability to collaborate with cross-functional teams and external stakeholders
4. Ability to analyze large data and come up an analysis for decision-making
5. Ability to perform numerical calculations, Vlookup, etc.
6. Good communication skills, decisive and has good problem-solving capabilities.
7. Good presentation and negotiation skills
8. Good attitude towards work
9. Willing to Work onsite/hybrid

Important Note: Universal Robina Corporation does not collect fees throughout our recruitment process and does not collaborate with any travel agency or third party to provide accommodation or other services to job applicants. All URC recruitment processes take place in our respective offices or plants and are conducted solely by our Talent Acquisition teams using official corporate email addresses.