Executive Virtual Assistant: Process & Systems for Growth

Outsourcedstaff; Philippines; On-site; PHP 279,000 - 669,600; Full time

Benefits offered by this job

Training provided

High-speed internet stipend

Job summary

Outsourcedstaff in the Philippines seeks an Executive Virtual Assistant to build structured, scalable systems and own operational efficiency. You will streamline workflows, manage daily operations, and develop a Company Playbook through SOPs.

Experience with ServiceM8 is a strong advantage, with training provided. You will implement JotForm and automation, organize digital files, and coordinate internal projects while communicating with the team primarily via email.

Qualifications

• Minimum 3+ years in a Virtual Assistant, Executive Assistant, or Operations role.
• Strong process-driven mindset and ability to document SOPs.
• Experience with ServiceM8 is an advantage; training provided if required.
• Excellent written and spoken English; reliable home-office setup.
• Familiarity with JotForm, CRM systems, or workflow platforms.

Responsibilities

• Review workflows and develop structured SOPs to support scalable playbooks.
• Schedule, dispatch, track job statuses, and automate follow-ups in ServiceM8.
• Manage executive inbox, calendar, prioritise communications, and gatekeep time.
• Implement systems and automation to improve workflows and efficiency.
• Organise data and files in Google Drive/Dropbox for easy access.
• Coordinate internal projects and communicate with the team via VOIP and email.

Skills

Process-driven

Systems thinker

Obsessive organiser

Confident communicator

Proactive & reliable

English communication

Google Workspace / MS 365

Workflow automation

Education

Experience in VA/EA/Operations

Tools

ServiceM8

JotForm

CRM systems

Google Drive / Dropbox

Workflow platforms

Job description

Outsourcedstaff in the Philippines seeks an Executive Virtual Assistant to build structured, scalable systems and own operational efficiency. You will streamline workflows, manage daily operations, and develop a Company Playbook through SOPs.

Experience with ServiceM8 is a strong advantage, with training provided. You will implement JotForm and automation, organize digital files, and coordinate internal projects while communicating with the team primarily via email.