Executive Virtual Assistant: Construction Ops & Systems

Tavor Perry; Marikina; On-site; PHP 350,000 - 550,000; Full time

Job summary

Tavor Perry in Marikina, Philippines is seeking an organized Executive Assistant to support day-to-day operations for a growing construction business. You will manage calendars, incoming communications, track proposals and bids, and keep projects structured in our project management system.

The ideal candidate is detail-oriented, systems-minded, and capable of refining workflows as the company scales. Strong communication and independent work are essential.

Qualifications

• Previous experience as an executive or administrative assistant.
• Strong calendar and email management abilities.
• Experience with Xero and/or QuickBooks.
• Experience with project management tools.
• Excellent organizational and independent work skills.
• Strong communication skills.

Responsibilities

• Manage and maintain calendars, including travel coordination.
• Sort emails and route information to the correct place.
• Track upcoming proposals, bids, and project opportunities.
• Monitor pay applications and invoices with reminders.
• Enter project data into the project management system.
• Organize project information by month or phase.
• Maintain a dedicated task calendar and daily priorities.
• Assist with bookkeeping and reconciling financial records.
• Support accounting data migration between platforms.

Skills

Executive support

Calendar management

Email management

Accounting software

Project management tools

Organization skills

Communication skills

Independent work

Tools

Xero

QuickBooks

Contractor Foreman

Job description

Tavor Perry in Marikina, Philippines is seeking an organized Executive Assistant to support day-to-day operations for a growing construction business. You will manage calendars, incoming communications, track proposals and bids, and keep projects structured in our project management system.

The ideal candidate is detail-oriented, systems-minded, and capable of refining workflows as the company scales. Strong communication and independent work are essential.