Construction Admin & Operations Assistant (Flexible Hours)

VA Masters; Butuan; On-site; PHP 335,000 - 614,000; Full time

Job summary

VA Masters in the Philippines is seeking an organized Executive Assistant to support day-to-day operations of a growing construction business. You will manage calendars, coordinate travel, and keep proposals and schedules organized in the project management system.

The role emphasizes attention to detail, systems thinking, and the ability to refine workflows as the company scales, while handling communications and bookkeeping-related tasks.

Qualifications

• Experience as an executive or administrative assistant.
• Strong calendar and email management skills.
• Familiarity with accounting or bookkeeping software such as Xero or QuickBooks.
• Experience with project management tools.
• Strong organizational skills and attention to detail.
• Reliable, independent worker with strong communication skills.

Responsibilities

• Manage and maintain calendars and coordinate travel.
• Sort incoming emails and route information to the correct place.
• Track proposals, bids, and project opportunities.
• Monitor pay applications and invoices; follow up on payment timelines.
• Enter project data (proposals and SOV) into the project management system.
• Organize project information for month or phase retrieval.
• Maintain a dedicated task calendar and keep daily priorities visible.
• Assist with bookkeeping tasks and reconcile/merge financial records.

Skills

Executive/Administrative Assistant

Calendar management

Email management

Accounting/bookkeeping software (Xero/

Project management tools

Organizational skills

Independent work

Communication skills

Tools

Xero

QuickBooks

Contractor Foreman

Construction management software

Job description

VA Masters in the Philippines is seeking an organized Executive Assistant to support day-to-day operations of a growing construction business. You will manage calendars, coordinate travel, and keep proposals and schedules organized in the project management system.

The role emphasizes attention to detail, systems thinking, and the ability to refine workflows as the company scales, while handling communications and bookkeeping-related tasks.