Executive Support (Onsite - Iloilo)

Concentrix; Iloilo; On-site; PHP 260,000 - 380,000; Full time

Job summary

Concentrix is seeking an Executive Support Staff to oversee site housekeeping, manage facilities-related tasks, and support stakeholder visits and events. The role involves maintaining inventories, preparing trackers, and handling various facilities management duties on site.

The position requires prior administrative office experience, full-time onsite work, and flexibility with shifting schedules to meet site needs.

Qualifications

• Must have experience in Administrative office work.
• Willing to work onsite full time.
• Must be flexible with shifting.

Responsibilities

• Facilitates and assists client visits for both internal and external clients.
• Stakeholders and external client visits preparations and assistance on the actual visit.
• Assists on events for stake holders and site. Helps in preparation up to implementation and completion of the activity or events.
• Provides tracker and inventory reports required for the BAUs. This will be from housekeeping supplies to office supplies.
• Bookkeeping of the inventory of the facilities supplies and materials needed for BAU of the site.
• Handles locker management and inventory. Lockers that will be provided to the employees will be tracked and processed by our Executive Support accordingly.
• Others, related to Facilities Management under the Executive support role

Skills

Administrative experience

Onsite work

Flexibility

Job description

Executive Support Staff handles the upkeep of the site, making sure that housekeeping of the entire site is always on top level and supervises the housekeeping activities daily. Other critical functions include:

• Facilitates and assists client visits for both internal and external clients. Stakeholders and external client visits preparations and assistance on the actual visit. These also includes special events and activities by the stake holders on site.
• Handles stake holders request from facilities reservations to BAU requests that is falls under category of real estate and facilities. This is thru our ticketing system and help desk. This will be facilitated and operated by the Executive Support team.
• Assists on events for stake holders and site. Helps in preparation up to implementation and completion of the activity or events.
• Provides tracker and inventory reports required for the BAUs. This will be from housekeeping supplies to office supplies. These trackers needed as data for budget and OPEX costing purposes
• Bookkeeping of the inventory of the facilities supplies and materials needed for BAU of the site. This includes records of the transactions of lockers, pedestals and other related chores under Executive Support
• Handles locker management and inventory. Lockers that will be provided to the employees will be tracked and processed by our Executive Support accordingly
• Others, related to Facilities Management under the Executive support role

Qualifications:

• Must have experience in Administrative office work.
• Willing to work onsite full time.
• Must be flexible with shifting