Executive Support (Onsite - Alabang)

Concentrix; Muntinlupa; On-site; PHP 250,000 - 350,000; Full time

Job summary

Concentrix is seeking an Executive Support Staff to oversee site upkeep and supervise daily housekeeping activities. The role focuses on coordinating facilities tasks and ensuring operations run smoothly on the premises.

You will facilitate client visits, handle stakeholder requests through the ticketing system, assist on events, and provide inventory and budget data. Experience in administrative office work is required, with a proactive, detail-oriented mindset.

Qualifications

• Experience in administrative office work.
• Familiarity with facilities management is a plus.

Responsibilities

• Facilitates and assists client visits for both internal and external clients.
• Handles stakeholders requests from reservations to BAU in facilities and real estate through the ticketing system and help desk.
• Assists on events for stakeholders and site, from preparation up to implementation and completion.
• Provides trackers and inventory reports for BAUs, including housekeeping and office supplies for budget and OPEX costing.
• Bookkeeping of the inventory of facilities supplies and materials needed for BAU, including transactions of lockers and related items.
• Handles locker management and inventory for employee lockers.
• Performs other facilities management tasks under the Executive Support role.

Skills

Administrative experience

Job description

Executive Support Staff handles the upkeep of the site, making sure that housekeeping of the entire site is always on top level and supervises the housekeeping activities daily. Other critical functions include:

• Facilitates and assists client visits for both internal and external clients. Stakeholders and external client visits preparations and assistance on the actual visit. These also includes special events and activities by the stake holders on site.
• Handles stake holders request from facilities reservations to BAU requests that is falls under category of real estate and facilities. This is thru our ticketing system and help desk. This will be facilitated and operated by the Executive Support team.
• Assists on events for stake holders and site. Helps in preparation up to implementation and completion of the activity or events.
• Provides tracker and inventory reports required for the BAUs. This will be from housekeeping supplies to office supplies. These trackers needed as data for budget and OPEX costing purposes.
• Bookkeeping of the inventory of the facilities supplies and materials needed for BAU of the site. This includes records of the transactions of lockers, pedestals and other related.
• Handles locker management and inventory. Lockers that will be provided to the employees will be tracked and processed by our Executive Support accordingly.
• Others, related to Facilities Management under the Executive support role

Qualifications:

• Must have experience in Administrative office work.