Executive Support Analyst (Night Shift)

Accenture in the Philippines; Mandaluyong; On-site; PHP 350,000 - 550,000; Full time

Job summary

Accenture in the Philippines is seeking an Executive Assistant to provide high-level administrative support to executives with complex calendars and travel logistics. You will coordinate meetings across time zones, manage confidential information, and serve as a reliable partner to the Workplace team both onsite and virtually.

This role demands strong MS Office skills, excellent communication, and proactive problem solving in a fast-paced environment.

Qualifications

• Must have 1–2 years of experience in Executive Support background.
• Customer Service experience and exposure are required.
• Knowledge/experience with MS Office (Excel and PowerPoint) and Outlook is required.

Responsibilities

• Efficient calendar management of Managing Director's schedules, including meetings, travel arrangements, and location changes.
• Anticipate MD's needs and provide proactive solutions, including resolving conflicts before they arise.
• Coordinate MD's daily activities, including logistics and scheduling.
• Ensure tasks are completed thoroughly and efficiently.
• Maintain confidentiality by protecting sensitive information.
• Arrange and facilitate virtual and/or in-person meetings with necessary technology and materials.
• Collaborate with external parties on behalf of MDs and support the local Workplace team.
• Be on-site as required to support events and clients.

Skills

Customer Service

Calendar management

Communication

Education

Bachelor's Degree

Tools

MS Office (Excel, PowerPoint)

Outlook

Job description

Job Description

As an Executive Assistant, you will provide administrative support to executives with complex organizational responsibilities, enabling them to operate effectively. You will manage calendars, coordinate meetings across time zones, and handle travel arrangements and logistics with precision. Working closely with Workplace colleagues onsite and virtually, you'll build strong, collaborative relationships and deliver seamless support through exceptional organization, sound judgment, and proactive problem-solving in a fast-paced environment.

As an Executive Assistant, you will provide administrative support to executives with complex organizational responsibilities, enabling them to operate effectively. You will manage calendars, coordinate meetings across time zones, and handle travel arrangements and logistics with precision. Working closely with Workplace colleagues onsite and virtually, you'll build strong, collaborative relationships and deliver seamless support through exceptional organization, sound judgment, and proactive problem-solving in a fast-paced environment.

Key Responsibilities

• Efficient calendar management of your Managing Director's schedules, including meetings, travel arrangements, and location changes, to ensure optimal productivity.
• Stay ahead of your Managing Director's needs by anticipating their requirements and providing proactive solutions. (e.g., highlighting and addressing meeting conflicts before MD asks.)
• Seamlessly coordinate your Managing Director's daily activities, including logistics and scheduling.
• Ensure tasks are completed thoroughly and efficiently.
• Maintain confidentiality at all times by protecting sensitive information that you would have access to.
• Arrange and facilitate virtual and/or in-person meetings, ensuring all necessary technology and materials are readily available.
• Collaborate with external parties on behalf of your Managing Director(s) and provide support to our local Workplace team.
• On site presence: Be present in the office depending on your MDs schedule and/or local business needs to support events and clients.

Educational Requirement

Must have

• Minimum Bachelor's Degree

Skills And Work Experience

Must Have

• 1-2 year experience in Executive Support Background
• Customer Service Skills/Experience/Exposure
• Knowledge/experience MS Office (Excel and PPT) and Outlook

Good to have

• Negotiation experience
• Stakeholder and client management experience