Executive Support Analyst (Night Shift)

Hammerjack Pty Ltd; Philippines; On-site; PHP 391,000 - 670,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an Executive Assistant to provide high-level administrative support to the Managing Director and executives in a fast-paced environment.

You will manage calendars, coordinate meetings across time zones, arrange travel, and handle logistics with precision while maintaining confidentiality and excellent organizational skills.

Qualifications

• Bachelor's degree required.
• 1–2 years of executive support experience.
• Customer service experience.
• Proficiency with MS Office and Outlook.

Responsibilities

• Manage calendars and coordinate meetings across time zones.
• Arrange travel and logistics for executives.
• Support MDs with daily activities and scheduling.
• Maintain confidentiality and handle sensitive information.
• Facilitate virtual and in-person meetings and prepare materials.
• Collaborate with external parties and local Workplace team.
• Be onsite as needed to support events and clients.

Skills

Executive support experience

Customer service

MS Office (Excel, PowerPoint, Outlook)

Education

Bachelor's degree

Tools

MS Office

Outlook

Job description

Job Description

As an Executive Assistant, you will provide administrative support to executives with complex organizational responsibilities, enabling them to operate effectively. You will manage calendars, coordinate meetings across time zones, and handle travel arrangements and logistics with precision. Working closely with Workplace colleagues onsite and virtually, you'll build strong, collaborative relationships and deliver seamless support through exceptional organization, sound judgment, and proactive problem-solving in a fast-paced environment.

Key Responsibilities

• Efficient calendar management of your Managing Director's schedules, including meetings, travel arrangements, and location changes, to ensure optimal productivity.
• Stay ahead of your Managing Director's needs by anticipating their requirements and providing proactive solutions. (e.g., highlighting and addressing meeting conflicts before MD asks.)
• Seamlessly coordinate your Managing Director's daily activities, including logistics and scheduling.
• Ensure tasks are completed thoroughly and efficiently.
• Maintain confidentiality at all times by protecting sensitive information that you would have access to.
• Arrange and facilitate virtual and/or in-person meetings, ensuring all necessary technology and materials are readily available.
• Collaborate with external parties on behalf of your Managing Director(s) and provide support to our local Workplace team.
• On site presence: Be present in the office depending on your MDs schedule and/or local business needs to support events and clients.

Educational Requirement

Must have

• Minimum Bachelor's Degree

Skills And Work Experience

Must Have

• 1-2 year experience in Executive Support Background
• Customer Service Skills/Experience/Exposure
• Knowledge/experience MS Office (Excel and PPT) and Outlook

Good to have

• Negotiation experience
• Stakeholder and client management experience