Executive Support Analyst

Accenture in the Philippines; Mandaluyong; On-site; PHP 400,000 - 800,000; Full time

Job summary

Accenture in the Philippines is seeking an Executive Assistant to support the Managing Director with calendar management, meetings, and travel logistics. The role emphasizes proactive problem solving, meticulous organization, and confidential handling of sensitive information.

You will coordinate virtual and in-person meetings, collaborate with external parties, and assist the local Workplace team. The ideal candidate communicates fluently in English and demonstrates strong MS Office

Qualifications

• Fluent English, min C1 level.
• Excellent administrative and organizational skills with attention to detail.
• Strong email and scheduling skills; proficient with Outlook, Teams, Word.
• Ability to handle confidential information with discretion.
• Customer-focused approach and collaborative mindset.

Responsibilities

• Efficient calendar management of Managing Director’s schedules, including meetings, travel arrangements, and location changes, to ensure optimal productivity.
• Anticipate MD’s needs and provide proactive solutions, e.g., addressing conflicts before asked.
• Coordinate daily activities, including logistics and scheduling for MDs.
• Ensure tasks are completed thoroughly and efficiently.
• Maintain confidentiality at all times by protecting sensitive information.
• Arrange and facilitate virtual and/or in-person meetings with necessary technology and materials.
• Collaborate with external parties on behalf of MD(s) and support the local Workplace team.
• On-site presence as required to support events and clients.

Skills

Fluent English

Administrative skills

Organizational skills

Problem solving

Attention to detail

Customer service

Tools

Outlook

Microsoft Office

Teams

Word

Job description

• Efficient calendar management of Managing Director’s schedules, including meetings, travel arrangements, and location changes, to ensure optimal productivity.
• Stay ahead of Managing Director’s needs by anticipating their requirements and providing proactive solutions. (e.g., highlighting and addressing meeting conflicts before MD asks.)
• Seamlessly coordinate Managing Director’s daily activities, including logistics and scheduling.
• Ensure tasks are completed thoroughly and efficiently.
• Maintain confidentiality at all times by protecting sensitive information that you would have access to.
• Arrange and facilitate virtual and/or in-person meetings, ensuring all necessary technology and materials are readily available.
• Collaborate with external parties on behalf of Managing Director(s) and provide support to our local Workplace team.
• On site presence: Be present in the office depending on your MDs schedule and/or local business needs to support events and clients.

Must have:

• Fluent English, both verbal as written, min C1 level.
• Excellent administrative, organizational, and problem-solving skills with strong attention to detail, and the ability to problem solve in a collaborative, inclusive team environment
• Strong email and scheduling skills, with a solid knowledge of Windows and Microsoft Office applications (very proficient in Outlook, Teams, Word, etc.)
• Ability to provide outstanding customer orientation and service, for example, anticipating needs of your Managing Director(s) or local in-office activities
• Ability to professionally handle confidential and/or sensitive information, following internal policies and procedures

Good to Have:

• Ability to build and strengthen trust-based relationships with your Managing Director(s), other Executive Assistants, and Workplace team members across the globe
• Proven experience of being a strong team player, supporting your colleagues when needed
• Ability to communicate effectively both verbally and in writing in English
• Quick learner when it comes to technology and latest innovations
• Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams
• Strong agentic AI knowledge