Executive Assistant

Prieto Cargo Forwarders; Albay; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Birthday Leave

Maternity & Paternity Leave

Sick Leave

Vacation Leave

Job summary

A logistics company in Albay is seeking an experienced administrative professional to manage schedules, coordinate projects, and provide administrative support. The ideal candidate should have a bachelor's degree and 1-3 years of experience in an administrative role, demonstrating excellent communication skills and effective time management. This is a full-time on-site position with various responsibilities including expense management and event coordination.

Qualifications

• 1-3 years of experience in an administrative role.

Responsibilities

• Manage complex schedules and coordinate meetings.
• Handle communications and correspondences.
• Book flights and manage travel logistics.
• Prepare meeting agendas and follow up on action items.
• Provide general administrative support.

Skills

Excellent communication

Strong work ethic

Effective time management

Education

Bachelor's degree in Business Administration

Job description

On-site - Albay 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Birthday Leave, Maternity & Paternity Leave, Sick Leave, Vacation Leave

• Scheduling and Calendar Management: Managing complex schedules, coordinating meetings, appointments, and travel arrangements.
• Communication and Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and correspondence, often acting as a first point of contact.
• Travel Arrangements: Booking flights, accommodations, and transportation; handling itineraries; and managing travel logistics.
• Meeting Coordination: Preparing meeting agendas, taking minutes, distributing materials, and following up on action items.

Administrative Support:

• Providing general administrative support, such as filing all company documents and recording minutes of corporate meetings.
• Coordinate with the LGU, LTFRB, LTO, and insurance firm for all necessary documents such as business permits, vehicle registrations, insurance, permits, and licenses needed for the operations.
• Project Management: Assisting with project management tasks, including research, data collection, and report preparation to assist with decision-making.
• Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.
• Communication: Acting as a liaison between departments and external stakeholders.
• Event Management: Assisting with planning and coordinating events, conferences, and workshops.
• Expense Management: Preparing and processing expense reports for the Chief Operation Officer.
• Educational Qualifications: Bachelor's degree in Business Administration or a related field.
• Experience Level: 1-3 years of experience in an administrative role.
• Skills and Competencies: Excellent communication, strong work ethic, and effective time management.
• Responsibilities and Duties: Manage schedules, assist in project coordination, and prepare reports.
• Working Conditions: Office-based, often involving multitasking and prioritizing tasks under pressure.
• Qualities and Traits: Detail-oriented, proactive, and able to maintain confidentiality.

Excellent Communication Skills Time Management

Working Location

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