EXECUTIVE SECRETARY

FERSAL HOTEL GROUP; Quezon City; On-site; PHP 360,000 - 600,000; Full time

Job summary

FERSAL HOTEL GROUP in the Philippines is seeking an Executive Secretary to provide comprehensive administrative and secretarial support to senior executives, ensuring smooth operation of their offices and schedules.

This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced hospitality environment, enabling leadership to focus on strategic objectives.

Qualifications

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced hospitality environment.
• Strong discretion and confidentiality when handling executives' information.
• Proficient in prioritizing tasks and coordinating support for senior leadership.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel for senior management.
• Maintain confidential files and records with proper documentation and security protocols.
• Arrange and coordinate meetings, conferences, and events, including agendas and minutes.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Provide administrative support for board meetings and materials.
• Perform general administrative duties such as filing and data entry.

Skills

Calendar management

Travel coordination

Discretion

Multitasking

Office administration

Job description

As Executive Secretary, you will provide comprehensive administrative and secretarial support to senior executives, ensuring the smooth operation of their offices and schedules. This is a pivotal role that requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced hospitality environment. You will be instrumental in supporting executive decision-making and ensuring that administrative functions run seamlessly to enable leadership to focus on strategic objectives.

• Managing executive calendars, scheduling meetings, and coordinating travel arrangements for senior management
• Maintaining confidential files and records, ensuring proper documentation and information security protocols
• Arranging and coordinating meetings, conferences, and events, including preparation of agendas and minutes
• Liaising with internal departments and external stakeholders on behalf of executives
• Providing administrative support for board meetings, including preparation of documentation and materials
• Performing general administrative duties including filing, data entry, and record management